Human Resource Assistant

About the role

The HR Assistant provides critical administrative and operational support to the Human Resource Generalist while contributing to XMStart's 4C Strategic Imperatives. This role enhances efficiency, supports workforce capability, and ensures seamless coordination across HR processes.

Responsibilities

• Schedule interviews, onboarding sessions, and HR meetings efficiently.
• Make outbound calls to candidates, employees, and vendors.
• Coordinate calendars and assist in managing HR priorities.
• Support standardized, repeatable administrative processes that improve efficiency.
• Maintain and update employee records with accuracy and confidentiality.
• Perform data entry into HRIS (ADP or similar systems).
• Track onboarding documentation, compliance forms, and certifications.
• Assist in payroll data preparation and validation.
• Assist with job postings, candidate tracking, and interview coordination.
• Communicate with candidates to ensure a positive and professional experience.
• Support onboarding processes to help new hires integrate quickly and effectively.
• Reinforce a welcoming, organized onboarding experience aligned with company culture.
• Assist in coordination of company events, team-building activities, and outings.
• Support logistics for the annual trip and internal engagement initiatives.
• Help maintain strong participation and communication around events.

Requirements

• Ability to handle confidential information professionally.
• Excellent communication and phone etiquette.
• High attention to detail and accuracy.
• Ability to manage multiple priorities in a fast-paced environment.
• Proficiency in Microsoft Office tools.
• Administrative or office support experience.

Preferred Qualifications

• Experience in HR, recruiting coordination, or office administration.
• Familiarity with HR systems (ADP or other HRIS platforms).
• Exposure to government contracting environments.

Benefits

• A mission-driven environment focused on both individual and collective success.
• Opportunities for professional development to help you reach your career goals.
• Access to tools, mentorship, and resources tailored to elevate your proficiency and contributions.