Human Resource Administrative Assistant

Provides clerical and administrative support to the Human Resources department and assists with the day-to-day operations of the HR office.

Responsibilities

• Provide general administrative and clerical support to the Human Resources department.
• Answer and direct departmental phone calls and respond to routine HR emails and inquiries.
• Prepare materials and take minutes during meetings as requested.
• Prepare routine HR documents, letters, forms, reports, and correspondence.
• File, scan, organize, and maintain employee personnel files and other HR records in accordance with established procedures.
• Maintain electronic and paper employee records and ensure documents are filed accurately and timely.
• Perform data entry and update employee information in the Human Resources Information System (HRIS).
• Process new hire onboarding twice a week, ensure proper documentation is on file, I-9 compliance, and follow up on missing documentation as needed.
• Review new hire and employee paperwork for completeness and follow up on missing documentation as directed.
• Process required paperwork related to employee transfers, job classification changes, and other employment actions as directed by HR management.
• Process employment verification requests in accordance with established company procedures.
• Assist with benefit enrollment paperwork, document collection, and filing.
• Assist with preparing routine HR reports, including new hire, attendance, turnover, training, and other administrative reports.
• Track HR documents, forms, and deadlines and follow up with employees or supervisors regarding incomplete or missing paperwork.
• Maintain organized electronic HR files, shared folders, and departmental records.
• Provide routine information to employees regarding HR forms, processes, and procedures and refer questions requiring interpretation or decision-making to the appropriate HR team member.
• Maintain strict confidentiality of employee, applicant, payroll, benefits, medical, and other sensitive information.
• Assist the HR team with special projects and other administrative assignments as needed.
• Perform other related duties as assigned.

Requirements

• High school diploma or GED.
• Proficient computer skills in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Basic office administration skills.

Skills

• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Ability to manage multiple assignments and prioritize work appropriately.
• Knowledge of general office practices, procedures, and administrative functions.
• Ability to operate standard office equipment, including computers, printers, scanners, and copiers.
• Strong written and verbal communication skills.
• Professional and courteous customer-service skills when interacting with employees, applicants, management, and visitors.
• Ability to perform accurate data entry and maintain organized electronic and paper records.
• Ability to follow established policies, procedures, and instructions.
• Ability to work independently on routine assignments and collaboratively as part of the HR team.
• Ability to work effectively in a fast-paced office environment with changing priorities.
• Ability to maintain professionalism, dependability, and consistent attendance.
• Ability to exercise discretion and maintain strict confidentiality of sensitive employee and company information.

Preferred

• Administrative, clerical, business office, or Human Resources training.

Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
• Frequent use of hands and fingers for typing, filing, and operating office equipment.
• Ability to occasionally stand, walk, bend, reach, and perform other routine office activities.
• Must be able to lift and carry up to 20 pounds occasionally.

Schedule

• Standard Monday through Friday schedule.
• Occasional overtime or schedule flexibility may be required during open enrollment, special projects, audits, high-volume onboarding periods, or other departmental needs.