HSE Coordinator

About the role

CycloKinetics is seeking a highly organized, detail-oriented Health, Safety, & Environmental (HSE) Coordinator to support HSE programs, regulatory documentation, and compliance-related activities. This position plays an important role in maintaining accurate safety and environmental records, supporting regulatory compliance, and ensuring that critical documentation is organized, current, and readily accessible. Working closely with the HSE Specialist, this individual will assist with the administration of safety programs, document control processes, compliance tracking, and regulatory reporting requirements. Additionally, this position will provide specialized support for the preparation, documentation, and regulatory compliance of hazardous materials and dangerous goods shipments. This responsibility is limited to regulated hazardous materials shipping activities and does not include oversight of general shipping, receiving, or logistics operations. The ideal candidate enjoys working in a hands-on industrial environment, takes pride in accuracy and organization, and is comfortable managing multiple priorities while supporting the company's evolving operational needs.

Responsibilities

• Demonstrate a strong commitment to safety and consistently follow Health, Safety, and Environmental (HSE) requirements, laboratory procedures, and established work practices.
• Work independently and collaboratively under the direction of the Manager/Supervisor to accomplish assigned objectives.
• Maintain confidentiality and handle sensitive company information appropriately.
• Perform job duties in a safety-regulated industrial environment where chemicals, process equipment, machinery, and other potential workplace hazards may be present.
• Safely handle and transport chemical substances in accordance with established procedures using appropriate Personal Protective Equipment (PPE).
• Support the HSE Specialist in creating, maintaining, organizing, and improving HSE documentation, policies, procedures, forms, and internal records used for departmental programs and initiatives.
• Draft, edit, proofread, format, and standardize written materials for clarity, consistency, accuracy, and professional presentation.
• Identify opportunities to improve documentation processes, recordkeeping accuracy, and administrative efficiency.
• Maintain controlled documents, revision histories, sign-off sheets, inspection records, training records, and other HSE-related documentation.
• Assist with maintaining regulatory compliance calendars, documentation schedules, and required reporting records.
• Support improvements to document management systems, compliance tracking tools, and departmental administrative processes.
• Perform regular checks of facility spaces, signage, safety equipment, and other assigned areas under the direction of the HSE Manager.
• Assist with implementation and tracking of corrective actions, safety observations, inspection findings, and other HSE follow-up items.
• Create, update, and maintain proper safety, identification, and informational signage throughout the facility.
• Serve as a trained and qualified resource responsible for preparing hazardous materials and dangerous goods shipments and ensuring all required regulatory documentation is accurate, complete, and compliant with applicable regulations.
• Prepare, review, and maintain required hazardous materials shipping documentation in accordance with applicable transportation regulations.
• Support proper classification, packaging, marking, labeling, and documentation of hazardous materials shipments in accordance with applicable regulatory requirements.
• Prepare dangerous goods declarations, shipping papers, and other required regulatory documentation.
• Coordinate with designated internal personnel to ensure hazardous materials shipments meet applicable transportation compliance requirements.
• Maintain accurate records of hazardous materials shipments and related regulatory documentation.
• Identify and resolve documentation discrepancies or compliance concerns associated with hazardous materials shipments.
• Maintain required hazardous materials shipping training and qualifications, including applicable DOT, IATA, or IMDG requirements.
• Provide guidance to designated employees regarding established hazardous materials shipping procedures and documentation requirements.
• Maintain accurate and complete records, test results, and data, in accordance with company guidelines on documentation, storage, and control.
• Participate in meetings and planning sessions and provide work updates or summaries as requested.
• Demonstrate effective communication, organization, documentation, and computer skills, including proficiency in Microsoft Suite and related programs.
• Limited travel may be required to support satellite facilities.
• Work is performed in a combination of an office, laboratory, pilot plant, manufacturing, and industrial environments.
• May climb stairs, ladders, platforms, or elevated structures when necessary and appropriately trained.
• May work around process equipment, piping, pressure systems, chemicals, gases, heated surfaces, rotating equipment, and machinery.
• This position requires working in an industrial facility where temperatures may fluctuate due to seasonal conditions and manufacturing operations.
• Performs additional duties as assigned.

Requirements

• Associate degree in occupational safety, environmental science, business administration, or a technical degree preferred with 3 to 5 years of experience in document control, documentation management, technical writing, Health, Safety, and Environmental support, administrative coordination, maintaining regulatory records, coordinating compliance documentation, and supporting health and safety programs or related functions.
• In lieu of a degree, a minimum of a High School Diploma or GED with at least 8 years of experience in document control, documentation management, technical writing, Health, Safety, and Environmental support, administrative coordination, maintaining regulatory records, coordinating compliance documentation, and supporting health and safety programs or related functions.
• Familiarity with OSHA documentation, safety training records, and environmental compliance requirements.
• Familiarity with regulatory documentation requirements for the transportation of chemicals, laboratory materials, or industrial products.
• Experience with Safety Data Sheets (SDS), chemical inventories, or hazardous materials documentation.
• DOT hazardous materials and/or IATA dangerous goods training, qualification, or certification preferred.
• Experience in an industrial, chemical, manufacturing, laboratory, or engineering environment.
• Experience preparing hazardous materials or dangerous goods shipping documentation.
• Experience maintaining compliance documentation, controlled records, and electronic document management systems preferred.
• Strong organization skills and exceptional attention to detail.
• Forklift certification preferred.
• Proficiency in Microsoft Office suite and other related programs.
• Prior experience successfully participating in work teams where personal accountability, attention to detail, collaboration, and results were required is essential.

Physical Demands

Physical requirements may include lifting and/or moving items weighing up to fifty (50) pounds, bending, standing, reaching, climbing, walking, and prolonged sitting may be required. Must have safe work habits and perform all duties in accordance with company safety policies. Personal protective equipment is provided by the company, and its use is mandatory.

Benefits

• 15 Days of PTO
• 12 Paid Holidays
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Health Savings Account (HSA)
• Flexible Spending Account (FSA)
• 401(k) Savings Plan (including Roth options)
• Basic Life Insurance
• Dependent Life Insurance
• Accidental Death and Dismemberment (AD&D) Insurance
• Short-Term Disability (STD)
• Long-Term Disability (LTD)
• Employee Assistance Program (EAP)
• Paid Parental Leave
• ESOP
• Bonus Potential

Additional Information

This position is based in Salt Lake City, Utah, with work performed on-site. FLSA Classification: Exempt. Employment is contingent upon successful completion of a background verification and drug screens.