HR & Talent Coordinator - Greater Boston (2026-2027)

About the role

The Human Resources & Talent Coordinator plays a critical role in supporting the employee lifecycle and ensuring the smooth execution of all employment-related operations across KIPP Massachusetts.

Responsibilities

• Coordinate onboarding and offboarding processes to ensure a seamless experience for employees from hire through separation.
• Serve as a primary point of contact for new hires regarding employment paperwork, onboarding requirements, and required pre-employment documentation.
• Prepare and distribute employment-related documentation, including offer letters, recommitment letters, memoranda of understanding (MOUs), separation letters, and other employment communications.
• Care for onboarding logistics with hiring managers, school leaders, DSOs, and Regional Office staff to ensure new employees are prepared for their first day.
• Cross-functional communication and completion of required offboarding activities for departing employees.
• Complete employment verification requests in a timely manner.
• Manage the completion and tracking of I-9 verification, CORI, SAFIS fingerprinting, and other pre-employment compliance requirements.
• Assign, monitor, and respond to inquiries received through the HR inbox, ensuring timely follow-up and exceptional customer service.
• Maintain employee records in PowerSchool and other assigned systems.
• Maintain accurate employee information across HR systems, including ADP Workforce Now and other organizational databases.
• Ensure personnel files are complete, accurate, and maintained in accordance with organizational policies and applicable legal requirements.
• Aid in payroll processing by entering employee changes, maintaining documentation, and assisting with payroll adjustment tracking.
• Support employment-related compliance processes, audits, and reporting as assigned.
• Generate routine HR reports and assist with maintaining data accuracy across HR systems.
• Perform general administrative duties including filing, mailing, document management, and maintaining confidential employee records.
• Exercise sound judgment and discretion when handling confidential employee information.
• Conduct professional reference checks for finalist candidates and document hiring recommendations.
• Aid in candidate sourcing activities and talent pipeline development for assigned positions.
• Conduct phone screens and other preliminary recruitment activities as assigned.
• Support virtual and in-person recruitment events, networking, career fairs, and other talent acquisition initiatives.
• Aid in maintaining recruitment systems, communications, and candidate records.
• Support Recruitment & Retention projects and operational initiatives during peak hiring seasons and throughout the year.
• Partner closely with Human Resources and Recruitment & Retention team members to ensure consistent, efficient execution of Talent Team processes.
• Identify opportunities to improve workflows, enhance the employee and candidate experience, and increase operational efficiency.
• Support special projects and cross-functional initiatives that advance Talent Team priorities.
• Stay current on organizational policies, HR practices, and employment-related compliance requirements relevant to assigned responsibilities.

Qualifications

• Deep alignment with KIPP MA’s mission and values, including the unwavering belief in the high potential of all students.
• Associates Degree required, Bachelor’s Degree preferred.
• Computer literacy and baseline familiarity with Google Suite.
• Solid proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Meticulous attention to detail.
• Highly organized, with ability to manage multiple projects at once and produce high quality work.
• Sound judgment, with ability to handle sensitive employment information with discretion and confidentiality.
• Outstanding written and verbal communication skills; interpersonal skills required to work with a broad group of stakeholders with different interests and needs.
• Experience in nonprofit setting or K-12 education (preferred).
• Demonstrated commitment to superior customer service.