HR Systems Coordinator

About This Role

This position is essential to the Human Resource Information System processes and reporting that impact payroll and employee HR data. Particularly, this position significantly impacts the bi-weekly on-cycle payroll and off-cycle processing which are considered a mission critical function to the University. It provides system table configuration as required. It serves as the HR steward in providing the appropriate level of security for end users and serves as a point of contact for any system errors. Also, this position is the system administrator for the document imaging system, ImageNow. This position plans, staffs and directs the work of employees imaging and linking documents that come to HR for processing (i.e., hires, rehires, salary changes, position updates, payroll transfers, etc. ) In addition, this position is the system administrator for the University's current Content Management system, Perceptive Content (ImageNow). This includes maintaining the system that is critical to the Employee's official KSU personnel file. All changes to an employee's job history are made utilizing Perceptive content, and this position is responsible for managing the documentation and the system routing rules to meet the criteria to get employee's data entered in an effective and efficient manner, which allows the bi-weekly payroll to run according to the State's requirements.

Duties And Responsibilities

• Manages HR document imaging systems and employee records processes.
• Oversees HR email and imaging queues, organizes and routes documents.
• Maintains document workflows and system access.
• Provides technical support to HR users.
• Ensures employee records are accurate and accessible.
• Supports HR imaging staff, manages system configurations (such as ImageNow profiles).
• Handles security permissions.
• Aids in records requests.
• Prepares reports as needed.
• Maintains HR reporting processes, creates and analyzes reports.
• Supports payroll and compliance reporting needs.
• Troubleshoots HRIS issues.
• Ensures employee data accuracy.
• Works closely with HR users and technical teams to resolve system problems, update configurations, and maintain reliable HR data.
• Manages HRIS security access and ensures users have the appropriate system permissions.
• Reviews and approves access requests.
• Maintains security roles and permission settings.
• Updates department security structures.
• Works with technical teams and users to resolve access-related issues.

About Us

The Division of Human Resources partners with leaders, faculty, and staff across Kansas State University to build a thriving, people-centered workplace that supports the university's mission of teaching, research, and service. Our team advances initiatives that strengthen the employee experience, promote professional growth, and support a high-performing and engaged workforce. The division includes approximately 50 professionals delivering strategic and operational HR services to the campus community. Key Functional Areas Include ASC-HR, Benefits, Compensation And Organizational Effectiveness, Employee Relations and Engagement, ERP Systems, Resource Center Operations, Talent Acquisition, Talent and Organizational Development, and Time and Leave. Together, these teams partner with campus units to provide responsive HR support, enhance organizational effectiveness, and help attract, develop, and retain a talented workforce.

Worksite Description

This position is Hybrid eligible. All employees must reside in the United States when they begin working to comply with state law. K-State is unable to provide remote or hybrid work opportunities for residents of the state of Idaho.

What You'll Need to Succeed

• Requires a high school diploma (or equivalent) and three years of relevant experience.
• Requirements may be met through a combination of education and experience.
• Prior experience working with ERP or database systems.
• Preference toward the PeopleSoft HCM system.
• Experience with Content management systems.
• Preference towards Perceptive Content.
• Working knowledge of state and federal regulations and laws and understanding of the Kansas Board of Regents and Kansas State University policies and systems.
• Technical experience in diagnosing software/hardware issues.
• Able to use Microsoft Office suites such as Excel and PowerPoint.
• Able to meet critical deadlines and manage multiple tasks with frequent interruptions.
• Able to establish priorities independently and complete objectives with minimal supervision.