HR Specialist (Temporary) - Department of Global Health

Key Responsibilities

• Facilitate student employment appointments processes e.g. prepare offer letters, maintain personnel records, maintain ASE and student employment tracking systems
• Serve as the primary resource for student employment transactions, processing appointments, changes, extensions, transfers, separations, and other Workday actions
• Provide consultation to principal investigators, supervisors, and managers regarding student employment policies, appointment eligibility, and work hour limitations
• Exercise judgement and knowledge of UAW collective bargaining provisions and University requirements to ensure compliance
• Partner with departmental HR leadership, Academic Programs and Student Services, and other Central Offices to respond to faculty, staff, and student inquiries regarding student employment policies and procedures

Position Management

• Conduct routine audits and reconciliation activities to identify and resolve discrepancies involving appointments, positions, funding, employment records, and organizational assignments
• Track exception reviews, employment action requests, temporary appointment end dates and proactively consult with supervisors regarding extensions, renewals, conversions, or separations
• Cookordination employment-related communications, including appointment changes, salary actions, merit increases, and organizational updates

Recruitment, Onboarding & Offboarding

• Manage onboarding activities and collaborate with the CORE administrative team to ensure completion of required employment documentation and new hire requirements
• Lead and execute new employee orientation and facilitate positive onboarding experiences for new staff and student members
• Administer and maintain telework agreements, ensuring alignment with departmental and University guidelines
• Complete I-9 employment eligibility verification and associated Workday transactions in compliance with federal requirements
• Manage employee offboarding activities, including separation documentation, exit interviews, and system access notifications

HR Operations and Regulatory Compliance

• Maintain and update departmental HR resources e.g. intranet content, newsletter
• Coordinate employee engagement, recognition, and workplace culture initiatives
• Maintain employment records and documentation in accordance with records retention requirements and audit standards
• Conduct routine audits and reconciliation activities to identify and resolve discrepancies involving appointments, positions, funding, employment records, and organizational assignments
• Monitor and communicate University training compliance requirements and assist supervisors with completion tracking
• Interpret and apply University policies, collective bargaining agreements, and applicable federal, state, and local employment regulations, including FLSA, FMLA, ADA, EEO, and related employment laws
• Interpret and communicate HR policies, procedures, and regulatory updates to supervisors, managers, and employees

Required Qualifications

• Bachelor’s degree in Human Resources Management, Business Administration, Communications or related field
• 2 years of relevant work experience with professional level administration and management of administrative functions in a large and complex organization or an equivalent combination of education and experience