HR Specialist, Employee Experience

About the role

The Specialist, Employee Experience provides internal and external client service and support to create an outstanding work experience and foster employee engagement. He/she/they will perform a variety of duties to ensure a consistent, efficient experience for all employees.

Responsibilities

• Administer multiple line phone management, message taking and dissemination, walk-ins to the department, managing scheduled appointments to the department, managing the HR email daily
• Educate employees on standard policies and procedures as well as RWJBarnabas Health benefits, programs and initiatives
• Partner with key stakeholders to create, edit and distribute employee communications, including emails, newsletters, and other materials
• Process incoming and outgoing mail (internal, FedEx, etc)
• Create and distribute documents
• Serve as lead contact with vendors/administrators
• Enter employment data into system of record (Alchemy files, corrective actions, etc)
• Set appointments and arrange meetings
• Maintain calendars of HR team
• Compile reports and spreadsheets and prepare spreadsheets
• Inventorize control and management of HR office (supplies, equipment ordering, etc)
• Record maintenance
• Maintain current HR files and databases
• Maintain records related to grievances, performance reviews, and disciplinary actions
• Perform file audits to ensure that all required employee documentation is collected and maintained
• Complete termination paperwork
• Complete employment verifications related to unemployment claims, housing, etc
• Manage monthly and annual audit processes (ie: license verification, mandatory annual training, etc)
• Manage ID badge process
• Ensure compliance with labor law and OSHA posting and reporting requirements
• Data analytics/strategy
• Compile and analyze key HR metrics (ie: turnover, vacancy rates, etc) and create and present recommendations to leadership
• Create, coordinate and manage Employee Referral Program
• Ensure new employees understand the benefit enrollment process
• Complete 30, 60, 90 day check ins with new employees
• Special projects/events
• Serve as lead for the preparation and execution of large scale annual corporate services events including site/venue selection, agenda, slide deck and materials creation, pre and post event participant communication, audio visual and catering coordination
• Other duties as assigned and based on business needs which may include, but not limited to: Talent/New Hire Process

Requirements

• Bachelor's degree required
• 2-3 years related Human Resources experience in comparable role preferred
• Previous healthcare experience strongly preferred

Qualifications

• Adept at problem-solving, including being able to identify issues and resolve programs in a timely manner
• Strong interpersonal and customer service skills
• Able to communicate clearly, both written and orally, as to communicate with employees, members of the HR team, HR client groups, and in group presentations and meetings
• Able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
• Able to prioritize and plan work activities to use time efficiently with minimum supervision
• Organized, accurate, thorough, and able to monitor work for quality
• Dependable, able to follow instructions, respond to direction, and must be open to ongoing coaching and feedback
• Proficiency with MS Office required
• Advanced level skills in Excel with data analytics experience strongly preferred
• Experience with PeopleSoft and applicant tracking systems strongly preferred

Skills

• Problem-solving
• Customer service
• Communication
• Interpersonal skills
• Time management
• Organization
• Accuracy
• Dependability
• MS Office proficiency
• Data analysis
• PeopleSoft and applicant tracking systems

Benefits

• Paid Time Off including Vacation, Holidays, and Sick Time
• Retirement Plans
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Disability and Life Insurance
• Paid Parental Leave
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Community and Volunteer Opportunities
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Pay

$68,724.00 - $97,073.00 per year

Schedule

Day Shift