HR Specialist

Job Summary

Provides administrative support for the HR department and the administrative center. Conducts orientation tours and/or presents information to new hires. Handles multiple tasks simultaneously. Supports the Village's mission, values, and service/hospitality (P.R.I.D.E.) expectations.

Essential Job Functions

• Captures employment file of new hires and tracks conditional status.
• Aids in new hire paperwork.
• Supports HR reporting and other functions including filing, researching, querying, and compiling information.
• Enters new hire data into the database.
• Photographs and creates associate ID badges for new hires and replacements.
• Maintains active and separated associate files, including I-9 filing.
• Conducts orientation tours.
• Coordinates orientation catering arrangements and tour transportation.
• Sets up and/or adjusts direct deposits/Global Cash Card.
• May assist with onboarding tasks.
• Answers incoming calls and provides information/assistance via phone or in person to associates, visitors, clients/vendors, residents, and their families.
• Resets system passwords and assists with RELIAS Learning issues to determine exact nature of technical problem and implements remedial procedure.
• Coordinates RELIAS Learning (Logistics: training setup/scheduling/enrollments/reports/record maintenance).
• Distributes and tracks reminder emails to associates and leaders related to health, wellness, and performance management.
• May assist associates with use of MyJKV, as needed.
• Provides administrative support to the Human Resources department as needed.
• Creates and distributes correspondence to associates.
• Adheres to all safety regulations and requirements.
• Handles stress well and gets along with others within the workplace and with customers outside the department.
• Maintains acceptable standards of workplace conduct.

Essential Qualifications

• Education: High school education or general education degree (GED) required. Associates degree in business related coursework is preferred.
• Licenses/Certifications: Current driver’s license Required.
• Knowledge and Skills: One to two (1-2) years administrative support experience in a Human Resources environment required. UKG system experience preferred. Intermediate, working knowledge of MS Windows and MS Office – Word, Excel, and Outlook. Ability to write sentences, paragraphs, and correspondence proficiently. Ability to apply common sense understanding to carry out detailed but straight-forward written or oral instructions. Excellent communication, active listening, problem-solving and interpersonal skills. Ability to act with integrity, professionalism, confidentiality, and empathy.

SPECIAL WORKING CONDITIONS

• All associates may be called upon to assist other departments in a declared emergency situation.

Physical and Mental Demands

• Exerting up to 10 lbs of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body.
• Sitting most of the time. Additionally, walking, standing, stooping, kneeling, crouching, and/or squatting with occasional flexibility in changing positions are required.
• Close visual acuity to perform activities such as: preparing and analyzing data and figures, transcribing, viewing a computer terminal, and extensive reading.
• Communicate effectively through spoken and written word.
• Frequent sitting.
• Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another.
• Must be able to speak and hear.

Supervision Received/Given

• Receives direction from Manager of Training & Development.
• Gives no supervision.