HR Specialist

About the role

The department is seeking a detail-oriented HR Specialist to support core human resources operations with a strong emphasis on payroll, HR transaction processing, recruitment activities, and day-to-day HR operational support.

Responsibilities

• Review payroll data to identify discrepancies, overpayments, or distribution issues and coordinate with Duke Corporate Payroll to resolve pay-related concerns and respond to payroll inquiries.
• Maintain tracking tools and spreadsheets to support payroll operations and reporting needs.
• Carefully review, verify, and process HR iForms related to hires, transfers, terminations, salary changes, reclassifications, and supplemental pay.
• Ensure accuracy of job codes, position numbers, funding sources, and effective dates prior to routing transactions for approval.
• Initiate, review, and update job requisitions and support recruitment workflows within HR systems.
• Monitor candidate pipelines and update applicant statuses throughout the hiring process.
• Process and verify offer details in SuccessFactors, including compensation and start date information.
• Coordinate onboarding activities by initiating workflows and tracking completion of required forms.
• Monitor I-9 and E-Verify processes to ensure compliance and provide routine updates on hiring and onboarding status to administrators and leadership.
• Complete new hire orientation registration for incoming employees.
• Serve as a primary point of contact for HR transaction- and process-related inquiries from administrators.
• Coordinate with central HR offices to resolve transactional, payroll, or system issues.
• Research and resolve routine HR data discrepancies and operational challenges.
• Escalate complex or unresolved issues as appropriate and follow established procedures to ensure timely resolution.

Requirements

• Knowledge of basic communication, research, and mathematical principles normally acquired through a high school education.
• Ability to review, maintain, research, and report on human resource and payroll information.
• Five years of related human resources and/or payroll experience required.
• Experience processing HR transactions such as hires, transfers, terminations, salary changes, or supplemental pay.
• Experience working with HR systems and electronic transaction workflows.
• Experience supporting payroll processing and resolving payroll discrepancies.
• Strong attention to detail and ability to manage multiple priorities while meeting deadlines.

Qualifications

• Ability to work collaboratively with central HR and payroll offices.
• Ability to interpret HR policies and procedures and apply them accurately to transactions.
• Proficiency with tracking tools, spreadsheets, and reporting documentation.