HR SPECIALIST 2

Essential Functions

• Demonstrate commitment to and leadership of environmental health and safety principles, policies and procedures.
• Cookbook new hire paperwork including offer letters, I-9 verification and system access requests.
• Serve as the primary point of contact for new employees from offer acceptance through Day 1 orientation.
• Ensure all pre-employment requirements are met before start date, including background checks, drug screenings and required documentation.
• Administer the company’s drug screening and background check programs, including scheduling pre-employment, random, post-accident, and reasonable suspicion testing.
• Liaise with third-party testing vendors to ensure timely results and proper chain-of-custody documentation.
• Maintain strict confidentiality of all screening results and communicate outcomes to appropriate HR leadership only.
• Track and report screening metrics to support compliance and audit readiness.
• Maintain accurate and up-to-date employee records in ADP, including new hires, terminations, etc.
• Audit HR data regularly to identify and correct discrepancies before they affect payroll or compliance reporting.
• Support the preparation of reports, dashboards, and data exports as directed by HR leadership.
• Ensure all electronic and paper files meet EEOC and applicable federal and state recordkeeping requirements.
• Maintain an organized, accessible and compliant filing system for all HR documents including personnel files, benefit records and policy acknowledgments in ADP.
• Process and file documentation related to FMLA, workers’ compensation, and other leave accommodation requests; communicate such to payroll and HR Director.
• Prepare job descriptions with manager input and work with HR leadership and HRIS/Payroll to build and post positions as needed.
• Conduct initial phone screens for hourly and entry-level positions to assess minimum qualifications, culture fit, and interest level.
• Cookbook interview scheduling between candidates and hiring managers.
• Collect and organize candidate feedback and disposition records in ADP.
• Support job fairs, campus events and community recruiting initiatives as needed.
• Respond to employee inquiries regarding HR policies, benefits, and procedures in a timely and professional manner.
• Assist with HR projects, initiatives and special assignments as directed by HR leadership.

Knowledge, Skills, And Abilities

• Associate’s degree in Human Resources, Business Administration or a related field; or an equivalent combination of education and experience sufficient to successfully perform the essential functions of the job.
• Minimum of 1-3 years of experience in HR support, administrative, or coordinator role.
• Proficiency in ADP Workforce Now or comparable HRIS platform.
• Strong working knowledge of Microsoft Office Suite, particularly Excel, Outlook and PowerPoint.
• Demonstrated ability to handle sensitive and confidential information with discretion.
• High attention to detail and accuracy in data entry and document management.
• Willingness and ability to adjust work hours as needed to support continuous manufacturing operations.
• Minimal travel required (less than 10%).
• Must be a US Citizen and be able to successfully pass a comprehensive pre-employment background check and drug screening.
• Preferred qualifications: Bachelor’s Degree in HR or Business Administration; Experience in manufacturing, defense, or government-contracting environment; Familiarity with I-9 compliance and the E-Verify process; Demonstrated ability to work in accordance with our Company Values.

Physical Requirements

• Must be able to lift and carry awkward items weighing up to 50 pounds.
• Requires intermittent standing, walking, sitting and bending throughout the workday.
• Must be able to work in a manufacturing environment, to include working in and around machinery, exposure to noise and chemicals, lights/lasers, etc.
• Must be able to wear appropriate Personal Protection Equipment as required by your position and/or Company policy.