HR Shared Services Specialist

About the role

The HR Service Specialist will provide centralized administrative and compliance support across HR operations. This role plays a critical function in ensuring compliant administration of onboarding, leave, benefits, and compensation processes, while supporting data integrity and reducing organizational risk exposure.

Responsibilities

• Execute and maintain compliant onboarding and employment verification processes, including I-9 administration and required reporting.
• Perform accurate HR system transactions, data updates, and documentation management to ensure system integrity.
• In coordination with HR partners, support acquisitions and employee transitions by coordinating offers, onboarding activities, and system access.
• Administer leave-of-absence programs including FMLA, state Paid Family & Medical Leave (PFML), short-term disability (STD), and company leave policies.
• Career development and training
• Coordinate with payroll and third-party administrators to ensure accurate pay, benefit deductions, and job protection tracking.
• Support administration of employee benefits programs including medical, dental, vision, and life insurance.
• Process benefit enrollments, qualifying life events, and terminations in HRIS systems.
• Aid in benefits billing reconciliation and deduction accuracy in payroll.
• Serve as a first point of contact for employee benefit-related inquiries and issue resolution.
• Coordinate with brokers and vendors on enrollment, eligibility, and compliance requirements.
• Support compensation benchmarking activities by gathering and maintaining market data from salary surveys.
• Conduct market pricing and compensation analyses using benchmark software.
• Assist with job matching, salary range analysis, and internal equity reviews.
• Support merit cycles, promotions, and market adjustments.
• Conduct market pricing and compensation analyses using benchmark software; assist with the integration, validation, and ongoing maintenance of employee and organizational data feeds between benchmarking platforms and the HRIS to ensure data accuracy and reporting integrity.
• Maintain documentation to support compliance with pay transparency and equal pay requirements.
• Responsible for maintaining the accuracy, integrity, and completeness of HRIS data across all employee, organizational, compensation, benefits, payroll, and talent management fields.
• Manage centralized HR supplies and branded materials to support cost control, inventory tracking, and consistent distribution.
• Serve as a centralized point of contact for HR operational inquiries, ensuring clear communication and reliable execution.
• Support additional HR operational activities as needed to meet organizational priorities and service-level expectations, while identifying opportunities for process improvement and optimization.

Qualifications

• Education: Bachelor’s degree in Human Resources, Business Administration, or a related field (or equivalent experience).
• Experience: 5+ years of experience in HR Operations, HR administration, Compensation, shared services, or benefits/leave administration.
• Working knowledge of employment compliance requirements, including onboarding, employment verification, leave, and benefits regulations and recordkeeping.
• Experience Supporting HRIS platforms and executing high-volume system transactions with accuracy.
• Strong attention to detail, organizational skills, and ability to manage multiple priorities in a deadline-driven environment.
• Proficiency with Microsoft Excel and comfort working with data files, reports, and bulk updates.
• Clear, professional communication skills and the ability to collaborate effectively across HR, IT, and business teams.

Preferred Qualifications

• Familiarity with leave-of-absence administration and coordination with third-party vendors preferred.
• Experience supporting benefits administration.
• Exposure to compensation benchmarking or salary survey tools.
• Experience supporting talent acquisition operations, including posting and managing open positions, coordinating recruitment-related administrative activities, and maintaining accurate system documentation.
• Prior experience in a shared services or centralized HR model.
• Experience supporting multi-location or manufacturing environments.
• Experience with HRIS platforms such as Workday, ADP, UKG, or similar systems.

Benefits

Trystar is committed to providing a comprehensive benefits package that includes:

• Health Insurance
• Dental Insurance
• Vision Insurance
• Life Insurance
• Short-Term Disability
• Long-Term Disability
• Flexible Spending Accounts (FSAs)
• Retirement Plans
• Employee Assistance Programs (EAPs)

Pay

Competitive salary commensurate with experience.

Schedule

Full-time position.