HR Recruitment and Outreach Assistant

Ventura County is located on California’s “Gold Coast,” approximately 35 miles northwest of Los Angeles and 20 miles southeast of Santa Barbara. Residents enjoy rolling hills and sweeping ocean views in a nearly perfect Mediterranean climate. The beauty and weather combined with a wonderful quality of life are among the many reasons residents choose to call Ventura County “home.”

About the role

Under general supervision, the CEO HR Recruitment and Outreach Assistant will perform a wide range of Human Resources administrative and operational support functions for agencies and departments throughout the recruitment lifecycle, ensuring recruitment activities are completed accurately and in a timely manner. Critical duties include posting recruitment advertisements on social media and in various advertising outlets; coordinating the countywide internship program and job fairs, career expos, hiring events, and community outreach activities to promote County employment opportunities. This position is covered by the Management Resolution and is not eligible for overtime compensation.

Work is performed on site in Ventura, California in an office environment with no remote work.

Responsibilities

• Provides administrative and operational support to agencies/departments throughout the recruitment lifecycle, ensuring recruitment activities are completed accurately and timely.
• Assists with recruitment advertising, creating flyers and brochures, as requested; posts advertisements on social media and in various advertising sources.
• Coordinates the countywide intern program, which is conducted on a regular schedule annually; serves as the primary contact for apprenticeships, fellowships, and student employment opportunities for County departments and agencies.
• Coordinates and participates in job fairs, career expos, hiring events, and community outreach activities to promote County employment opportunities.
• Provides administrative support to the CEO-HR Recruitment Team.
• Enters, reviews, edits, and validates online examinations within testing platforms such as Test Genius and other applicant testing systems.
• Processes transfer requests, reinstatement lists, re-employment lists, and other recruitment transactions within NEOGOV.
• Assists in certifying employment eligibility lists and reviewing certification processes throughout the County for accuracy as well as identifying areas which could benefit from recommendations.
• Conducts research, gathers recruitment data, prepares reports, and assists with analyzing recruitment metrics and trends.
• Prepares correspondence, reports, presentations, and other documents related to recruitment, staffing, and candidate/employee outreach activities.
• Participates and assists in developing initiatives that support recruitment and engagement efforts.
• Provides support in responding to applicant inquiries regarding recruitment processes, examination procedures, and application status.
• Performs other related duties as assigned.

Requirements

• Any combination of education and experience which has led to the acquisition of the required knowledge, skills and abilities.
• Possession of a bachelor’s degree in human resources, public administration, business administration, industrial/organizational psychology, or a related field AND six months of experience providing administrative support in human resources.
• Additional experience may substitute for education on a year-for-year basis.
• Intermediate level of proficiency with MS Outlook, Word, Excel, and Teams.
• Experience assisting with recruitments.
• Skilled at providing excellent customer service to a diverse group of stakeholders (the public, applicants, external contacts, management, subject matter experts), demonstrating tact, diplomacy, and cultural sensitivity.
• Experience using an applicant tracking system such as NEOGOV or similar.
• Excellent written communication skills must be demonstrated in the completion of the employment application and supplemental questionnaire.

Preferred Qualifications

• Merit-based public sector experience.
• Human Resources Certificate from an accredited university or Certification from SHRM, PSHRA (IPMA), HRCI.
• Internship coordination or similar work.
• Experience using Canva, Adobe Pro, Photoshop and/or Publisher.
• Experience creating flyers, brochures and social media posts.

Skills

• Working knowledge of recruitment, selection, placement and certification procedures and processes; examination development and administration including written tests (online and in-person), oral exams, practical exams and/or training and experience evaluations.
• Knowledge of merit-based public sector personnel rules, regulations and procedures and County of Ventura Personnel Rules and Regulations; Equal Employment Opportunity laws; creating lists for transfer (internal and lateral), reinstatement and re-employment; research principles applied to analyzing and interpreting data to make appropriate recommendations.
• Skilled at working with applicant tracking systems, such as Workday, NeoGov On-Line Hiring Center (OHC) and/or Recruiting (Insight) modules.
• Skilled at providing excellent customer service to a diverse group of stakeholders (the public, applicants, external contacts, management, subject matter experts) demonstrating tact, diplomacy, and cultural sensitivity.
• Skilled at creating flyers, brochures and social media posts for recruitments.
• Intermediate proficiency in Microsoft Outlook, Word, Excel and Teams.
• Skilled at creative publishing programs such as Canva, Adobe Pro, Photoshop and/or Publisher; excellent written communication.
• Ability to coordinate and participate in community outreach activities such as job fairs, career expos and hiring events.
• Ability to interpret and explain rules and procedures; construct verbal and written employment tests; organize data and maintain files; utilize computer systems to generate data and reports.
• Ability to carry out project assignments under general direction; analyze a variety of information and formulate logical conclusions and recommendations.
• Ability to work under frequent job pressure generated by short time goals and rushed projects; communicate effectively orally and in writing.

Benefits

• General Salary Increase: 3.5% effective December 20, 2026, and 3.5% effective December 19, 2027.
• Market-Based Adjustment: 2% effective January 3, 2027.
• Educational Incentive: 2.5% for completion of an associate's degree, 3.5% for completion of a bachelor's degree, or 5% for completion of a graduate degree not required for the position.
• Bilingual Incentive: Proficiency levels by exam are $.69 per hour (Level I), $1.00 per hour (Level II), or $1.32 per hour (Level III).
• Annual Leave Accrual/Redemption: Accrual rate of 208 hours per year, increasing to 288 hours after 5 years of service. The ability to "cash in" or redeem up to 100 hours of Annual Leave per year after using 80 hours in the preceding twelve months.
• Deferred Compensation: Eligible to participate in the County's 401(k) Shared Savings Plan and/or the Section 457 Plan. This position is eligible for up to a 3% match on your 401(k) contributions.
• Health Plans: Full-time employees are afforded a flexible credit allowance of up to $26,626 annually for purchasing medical, dental, and/or vision insurance from a group of authorized plans.
• Flexible Spending Accounts: Choice of participation in the Flexible Spending Accounts, which increases spending power through reimbursement of pre-tax dollars for health care expenses.
• Pension Plan: Both the County and employees contribute to the County's Retirement Plan and to Social Security. If eligible, reciprocity may be established with other public retirement systems, such as PERS.
• Holidays: 13 paid days per year which includes a scheduled floating holiday.

Schedule

• This team operates on a regular in-office schedule: Monday through Friday.
• This position is eligible for a 9/80 work schedule after the completion of an initial probationary period.

Opening date: August 17, 2026. Closing date: August 28, 2026, at 5:00 pm.