HR Records & Compliance Assistant

The HR Records & Compliance Assistant is a temporary position supporting the People & Culture department by digitizing personnel files and assisting with employee records and compliance projects. The primary focus of this role is to convert paper personnel files into organized electronic records, consolidate employee documentation from multiple HR systems into a centralized digital filing system, and help ensure employee files are complete, accurate, and organized in accordance with company policies and applicable regulations. In This Role You Will Scan, digitize, and organize employee personnel files into electronic recordsRetrieve employee records from multiple systems and consolidate documentation into centralized electronic personnel filesMerge existing digital records with newly scanned documents to create complete and organized employee filesReview personnel files for completeness, identify missing documentation, and assist in resolving record discrepanciesSupport audits by reviewing documentation, organizing records, and assisting with compliance activitiesAssist with employee records retention and document management in accordance with company policies and applicable federal and state regulationsOrganize electronic filing systems using established naming conventions and document management standardsMaintain tracking logs and provide updates on project progressHandle sensitive employee information with a high level of confidentiality and professionalismAssist with additional administrative, records management, and compliance projects, as assigned What You'll Bring To The Role Previous administrative, records management, or Human Resources experienceExperience with electronic document management systems or Human Resources Information Systems (HRIS); Paycom experience is preferredProficiency with Microsoft Office, including Word, Excel, and OutlookFamiliarity with personnel records, employment documentation, or compliance-related processesEffective written and verbal communication skillsAbility to work independently while managing multiple prioritiesSound judgment and discretion when handling confidential employee information and following established policies and proceduresAnalytical skills to identify inconsistencies, missing documentation, and opportunities to improve record organizationStrong organizational, time management, and prioritization skills with attention to detail, accuracy, and the ability to maintain quality while performing repetitive tasks Additional Details This is a temporary, part-time position reporting to the Director, People & Culture. The primary work location is the Paycom Center in downtown Oklahoma City. The work schedule may include weekday office hours, with flexibility based on department needs. Physical responsibilities include sitting or standing for extended periods while working at a computer, scanning documents, and organizing employee records. This role also requires frequent use of computers, scanners, copiers, and other office equipment. In addition, the position requires the ability to occasionally lift and move boxes weighing up to 25 pounds and handle paper files for extended periods. The Thunder recognizes that teams with a variety of backgrounds, perspectives and skills make a stronger company. As an Equal Opportunity Employer, the Thunder organization considers applicants fairly on the basis of qualifications, experience and business needs and provides equal opportunity regardless of race, color, age, sex, ancestry, ethnicity, national origin, religion, veteran status, marital status, pregnancy, disability, gender identity, sexual orientation, or any other legally protected status. Applicants are considered regardless of past legal system involvement, based upon the needs of the role, nature of and recency of legal history. The Thunder is committed to a welcoming and inclusive environment for all employees through its RAVE culture – Respect and Value Everyone.