HR Records Compliance Specialist

Position Highlights

The HR Records Compliance Specialist is responsible for ensuring the integrity, accuracy, and regulatory compliance of employee records across the organization. This role requires deeper knowledge of compliance requirements, independent judgment, and the ability to conduct audits, interpret policies, and support regulatory readiness in a healthcare setting.

What You Will Do

• Cover detailed audits of employee records to ensure compliance with federal, state, and healthcare regulatory requirements
• Review and validate complex documentation (e.g., licensure, certifications, background checks, I-9 compliance)
• Investigate and resolve discrepancies in employee records
• Serve as a subject matter resource for recordkeeping and compliance standards
• Support regulatory surveys, audits, and accreditation processes
• Review and respond to unemployment claims to ensure timely submission of requested information
• Maintain tracking systems for licenses, certifications, and required documentation
• Identify trends or gaps in compliance and recommend process improvements
• Partner with HR, compliance, and operational leaders to process record requests
• May provide guidance or training to entry-level staff

What You Will Need

• Education: Required: Associate’s or Bachelor’s Degree in Human Resources, Healthcare Administration, or related field (or equivalent work experience)
• Experience: 2 years+ of HR, compliance, or records management experience, required. Experience in healthcare or regulated environments, preferred. Familiarity with I-9 documentation, license tracking, or personnel file audits, preferred.
• Unique or Preferred Skills: Working knowledge of employment regulations (e.g., I-9, FLSA basics) and healthcare compliance requirements, strong analytical and problem-solving skills, ability to manage multiple priorities and deadlines, experience in healthcare HR, credentialing, or regulatory compliance, familiarity with accreditation standards (e.g., Joint Commission), experience with HRIS systems and audit tools, compliance and regulatory knowledge, critical thinking, attention to detail, communication and influence, process improvement mindset

Benefits

• Opportunity for annual increases based on performance
• Career Pathways to Promote Professional Growth and Development
• Variety of Medical, Dental, Pet and Vision options
• Tuition Reimbursement
• Free Parking
• Wellness Program
• Savings Plan
• Health Savings Account Options
• Retail Options with Company Match
• Paid Time Off and Holiday Pay
• Community Involvement Opportunities

About the Role

Endeavor Health is a fully integrated healthcare delivery system committed to providing access to quality, vibrant, community-connected care, serving an area of more than 4.2 million residents across six northeast Illinois counties. Our more than 25,000 team members and more than 6,000 physicians aim to deliver transformative patient experiences and expert care close to home across more than 300 ambulatory locations and eight acute care hospitals – Edward (Naperville), Elmhurst, Evanston, Glenbrook (Glenview), Highland Park, Northwest Community (Arlington Heights) Skokie and Swedish (Chicago) – all recognized as Magnet hospitals for nursing excellence.

Qualifications

Endeavor Health is an equal opportunity employer. We encourage applications from individuals of diverse backgrounds and experiences. If you have questions about this position or our company, please contact our Human Resources department at [contact information].