HR Compliance & Benefits Assistant

Build Your Career in Human Resources
Dependable Health Services is seeking a highly organized, dependable, and detail-oriented HR Compliance & Benefits Assistant to join our Human Resources team at our corporate office in the Williams Center in Tucson, AZ.

About the Role

This is a Full-Time position with a flexible schedule of Monday–Friday, 8:00 AM–5:00 PM. This is a 100% In-Office position with no remote work.

Responsibilities

• Maintain accurate, organized, and confidential employee personnel files
• Periodically audit employee files to ensure they meet company and regulatory compliance requirements
• Monitor required employee documentation and expiration dates
• Obtain updated documentation before expiration, including annual Central Registry requirements, TB risk assessments, and other required credentials
• Run and review compliance reports using company software
• Identify upcoming expirations and missing documentation
• Follow up to ensure required documents are received and updated promptly
• Scan terminated employee files into the company's electronic database
• Handle employee information with a high level of confidentiality and discretion
• Conduct telephone reference checks for new employees
• Absorb and document the required three references for each applicable new hire
• Ensure completed reference documentation is properly maintained in employee files
• Aid the Benefits Coordinator with monthly benefits reconciliation
• Compare benefit enrollment information in Employee Navigator against payroll records
• Verify that employee payroll deductions are accurate
• Identify discrepancies and assist with correcting benefit or payroll deduction issues
• Reconcile benefit enrollment and deduction information against monthly insurance invoices
• Aid with reconciliation for: Health insurance, Long-term disability, Short-term disability, Life insurance, Other voluntary employee benefits
• Assist the HR team with special projects
• Provide administrative support as needed
• Take on additional HR responsibilities as knowledge and experience grow

Requirements

• Proficient in Microsoft Excel and Microsoft Word
• Strong attention to detail and accuracy
• Excellent organizational and time-management skills
• Ability to maintain strict confidentiality regarding employee and company information
• Consistent attendance and punctuality
• Comfortable working with spreadsheets, reports, electronic files, and databases
• Ability to identify discrepancies and follow through until they are resolved
• Strong written and verbal communication skills
• Comfortable making telephone calls to complete employment reference checks
• Willingness to learn and take on additional responsibilities

Preferred Qualifications

• Previous HR, benefits, payroll, compliance, healthcare, or administrative experience
• Experience maintaining confidential employee records
• Experience with Employee Navigator or similar benefits administration software
• Experience reconciling benefits, payroll deductions, or invoices
• Familiarity with healthcare employee compliance requirements

The right person for this position is someone who understands that accuracy, confidentiality, follow-through, and dependability are essential in Human Resources. This is an excellent opportunity for someone who enjoys working with details, maintaining accurate records, and supporting employees behind the scenes.