HR PROCESS DOCUMENTATION SPECIALIST - Temporary/Full-Time

About the role

Scripps Research is a nonprofit biomedical institute ranked as one of the most influential in the world for its impact on innovation. We celebrated our 100-year legacy in 2024. This significant milestone marks a century of seminal discoveries in immunology, infectious diseases (such as COVID-19, flu, HIV), neuroscience, heart disease, cancer, and more. Located in La Jolla, California, the institute houses six research departments, multiple Nobel laureates, a top-ranked graduate school and a leading postdoctoral training program. Scripps Research encompasses two elite and highly innovative institutes, the Calibr-Skaggs Institute for Innovative Medicines and Scripps Research Translational Institute, which merge foundational studies in biology, chemistry and computer science with translational science to produce pioneering drugs and advances in digital and precision medicine. Together, we cultivate new scientific leaders and expand the frontiers of knowledge to deliver medical breakthroughs impacting human health around the globe. If you have a passion for making a difference, this could be your opportunity to join our transformative team.

The HR Process Documentation Specialist is a contract role responsible for conducting a comprehensive review of workflows across every team within the Human Resources department, documenting current-state processes, and producing a standardized library of Standard Operating Procedures (SOPs) and training materials. This role partners directly with team leads across Talent Acquisition, Total Rewards, HR Business Partners, and HRIS & People Analytics to capture institutional knowledge, refresh existing documentation, identify process gaps, and build the foundation for consistent, scalable HR operations.

Details of established essential functions for this position will be addressed/discussed during the interview process.

Responsibilities

• Conduct structured interviews and job-shadowing sessions with each HR functional team to document workflows, decision points, hand-offs, and system touchpoints.
• Inventory and evaluate existing SOPs, training materials, job aids, and reference documentation; assess for accuracy, currency, completeness, and alignment to current practice.
• Revise, consolidate, or retire existing documentation as appropriate, and migrate legacy content into the standardized template and process library.
• Map current-state processes using flowcharts, swim lanes, or narrative documentation, as appropriate for the audience.
• Draft, format, and finalize new SOPs in a consistent template covering purpose, scope, roles, step-by-step procedures, systems used, exceptions, and revision history.
• Develop accompanying training materials, including quick-reference guides, job aids, checklists, and slide decks suitable for onboarding and cross-training.
• Identify redundancies,