HR/Payroll Assistant

Job Summary

We are recruiting for an HR & Payroll Assistant to support day-to-day Human Resources and payroll operations. This role is critical to ensuring accurate payroll processing, wage and hour compliance, and effective HR administration across both field and office employees.

Essential Duties & Responsibilities

• Assist with weekly or bi-weekly payroll processing for field and office employees using the Vista (Viewpoint) system
• Aid in setting up and maintaining employee records in Vista (pay rates, job assignments, deductions)
• Generate certified payroll reports (as applicable)
• Enter and verify payroll data in payroll and timekeeping systems
• Respond to employee payroll inquiries and resolve discrepancies
• Collaborate with field supervision to resolve time entry issues prior to payroll submission
• Maintain accurate payroll and timekeeping records in compliance with California labor laws

Human Resources Administration

• Aid with new hire onboarding, including I-9s, E-Verify, and onboarding documentation
• Manage employee personnel files (digital and physical)
• Track employee status changes, pay changes, and benefits changes and eligibility
• Support benefits administration and open enrollment activities
• Support HR compliance efforts, audits, and documentation
• Maintain confidentiality of sensitive employee information at all times

Special Projects

• Assist with HR and payroll compliance audits, including wage & hour, PAGA-related, or internal reviews
• Support payroll system implementations, upgrades, or configuration changes within the Vista system
• Participate in process improvement initiatives related to timekeeping, payroll workflows, or employee onboarding
• Support data cleanup, reporting, and reconciliation projects in Vista
• Assist with policy rollouts or procedure updates and assist with employee or supervisor communication
• Assist with government inquiries, agency audits, or legal document preparation (under HR Manager direction)

Qualifications

• 0–3 years of experience in HR administration and/or payroll processing
• Strong working knowledge of California wage and hour laws
• Strong attention to detail and accuracy
• Proficiency with Microsoft Excel and HR/payroll systems
• Familiarity with Certified Payroll
• Computer Skills: Must demonstrate proficiency in Microsoft Office applications (Outlook, Word, and Excel)
• Familiarity with HR/payroll systems

Preferred Education And Experience

• Working knowledge of California wage and hour laws
• Strong attention to detail and accuracy
• Proficiency with Microsoft Excel and HR/payroll systems
• Familiarity with Certified Payroll
• Computer Skills: Must demonstrate proficiency in Microsoft Office applications (Outlook, Word, and Excel)
• Familiarity with HR/payroll systems

Physical Demands

• Sit, stand, and work at a computer for extended periods
• Communicate verbally and in writing one on one, in small groups, as well as present to larger groups of employees
• Work independently with little or no supervision after having been shown how to accomplish assignments
• Ask appropriate questions related to assignments and recommend improvements
• Practice excellent organization and remain upbeat and pleasant even when facing the pressure of pending or multiple deadlines
• Comply with all company operating policies, procedures, and safety requirements
• Comply with EMCOR’s Values, Business Code of Conduct, and Business Ethics

Benefits

• Medical, dental, vision, and prescription coverage
• 401k with company match
• Paid vacation, holiday, and sick time
• Educational assistance
• Salary range from $24/hr to $30/hr

Equal Opportunity Employer

• Equal Opportunity Employer/Veterans/Disabled Affirmative Action Policy