HR Operations Coordinator

About the role

HR Operations Coordinator supports employee lifecycle processes, HR systems, recruiting operations, compliance administration, and general office operations across CEIS and its affiliated business units. This role requires strong organization, attention to detail, sound judgment, and the ability to manage multiple priorities while maintaining accurate and confidential information.

Responsibilities

• Coordinate employee and contractor onboarding and offboarding, including offer letters, employment documents, background checks, drug screenings, client requirements, system access, equipment, and required records.
• Process and track new hires, placements, transfers, compensation and reporting changes, terminations, and employment verification requests.
• Maintain accurate personnel files, compliance documentation, and employee information across Bullhorn, Paylocity, BTE, and other applicable systems.
• Prepare and distribute daily recruiting, placement, onboarding, and workforce reports and maintain deal boards, placement records, and related workflows.
• Support federal, state, company, and client-specific compliance requirements across multiple states and business entities.
• Maintain business registrations, payroll withholding and unemployment accounts, agency correspondence, and required deadlines.
• Coordinate client-required employment documentation, OSHA and safety reporting, and other contractual requirements.
• Provide HR system training and support and respond to employees, manager, and recruiter questions regarding HR processes and records.
• Identify compliance, documentation, system, and process gaps and support improvements that increase accuracy, efficiency, and accountability.
• Coordinate employee equipment, office supplies, internal communications, company events, marketing materials, and other HR or administrative initiatives.

Qualifications

• 2-5 years of experience in HR, recruiting operations, compliance, or a related administrative role.
• Knowledge of employee onboarding, offboarding, employment documentation, background checks, drug screenings, and personnel recordkeeping.
• Experience with HRIS, applicant tracking, or related business systems; Bullhorn, Paylocity, or BTE experience is preferred.
• Understanding of HR compliance and the ability to recognize and escalate potential employment or regulatory concerns.
• Strong organizational, communication, problem-solving, and time-management skills.
• Ability to maintain accuracy, manage competing deadlines, and handle confidential information with discretion.
• Ability to work independently while collaborating across HR, recruiting, payroll, operations, IT, and leadership.