HR Operations Analyst

About the Role

As a Valeo Employee Services Specialist, you will manage the US immigration population, apply the instructions and procedures defined by Valeo and the US payroll and human resources teams. You will participate in the harmonization of processes and contribute to permanent improvement of the service delivery by proposing changes and improvements. You will act as the primary or secondary support to the HR service concerning employee questions.

• Manage the US relocation process; coordinating with external vendor to adhere to Valeo’s policies; creating POs and receiving invoices
• Launch new and/or renewals for US work authorization with our external immigration attorney
• Track and monitor employees' US work authorization status and expiration dates and update after new petitions are approved
• Audit to ensure compliance with employee’s petition and our internal systems
• Complete the online portal questionnaire and required information for each immigration case
• Ensure that public access files are accurate and complete
• Ensure that all HR team members are educated on Form I-9 and eVerify; confirm annual audits are being completed by site HR; and eVerify access is current
• Answer immigration questions through email, ticketing system, and creating pro-active messages
• Continuously find ways to improve our tracking through automation and our HR systems
• Manage and control the payrolls of employees in connection with the International Mobility; update the payroll system and review payroll slips with International Mobility
• Support responses to external tax providers for both expatriates and commuters
• Prepare payrolls as assigned; review and confirm interface changes of payroll records; upload and verify time from the timekeeping system
• Balance payroll by auditing information; identify variances and process pay resolutions
• Resolve all payroll discrepancies by collecting and analyzing data; make recommendations as appropriate
• Understand payroll withholding rules for both federal and state taxes
• Maintain payroll operations by following policies and procedures; obtain required authorization for all payments
• Work closely with Payroll specialists to support payroll system operation and security

Requirements

• Bachelor’s Degree or equivalent work experience
• 1-3 years of HR, immigration, or payroll experience
• Strong knowledge and ability to effectively use Google G-Suite software
• Excellent written and oral communication skills
• Strong analytical skills
• Able to work effectively with employees at all levels of the organization
• Direct experience with HR or payroll functions and processing