HR Operations Admin

About the role

The Human Resources Assistant provides administrative support to the HR department, including coordinating recruiting, hiring, new‑employee onboarding, and assisting with other HR duties.

Responsibilities

• Maintain HR department records, both electronic and hard‑copy, ensuring timely organization and proper retention/destruction.
• Conduct I‑9 verifications on new hires and take appropriate actions.
• Audit paperwork for accuracy.
• Maintain accurate, up‑to‑date information on the company intranet and other online sites.
• Perform filing, typing, data entry, and other clerical support tasks.
• Assist with onboarding documentation, ensuring new employees receive complete pre‑employment packages and return required paperwork correctly.
• Assist in coordinating HR‑led programs and events (e.g., Benefits Fair, Summer Intern Program).
• Handle ad‑hoc employee HR questions and route personnel issues to the appropriate parties.
• Sort and distribute incoming mail for the department.
• Process weekly temporary staffing invoices.
• Complete verification of employment requests.
• Order and maintain office supplies.

Requirements

• Associate degree in Human Resources, Business, or a related discipline.
• Minimum 2 years of administrative support experience in a professional business environment; 1 year preferably in Human Resources.
• Combination of training, education, and relevant work experience may be considered equivalent.

Skills

• High level of discretion and interpersonal skills for handling sensitive and confidential personnel matters.
• Computer, filing, and 10‑key skills.
• Strong organizational, record‑keeping, and follow‑up abilities.
• Attention to detail; strong analytical skills favored.
• Proficiency with Microsoft Office (Outlook, Word, Excel, etc.); Oracle experience a plus.
• Ability to prioritize and manage multiple tasks, adapting to changing priorities.
• Capability to work under pressure with a positive attitude.
• Effective oral and written communication skills.
• Self‑motivated, proactive, and an effective team player.
• Professional interaction with all employee levels, vendors, and clients.

Benefits

• Competitive compensation.
• Full benefits package.
• Employee Stock Ownership Plan (ESOP).