HR Onboarding Specialist

About the role

The HR Onboarding Specialist will play a key role in delivering a seamless onboarding experience for employees across a large, multi-location organization. This contract opportunity, expected to last a few months, offers direct exposure to senior and C-suite leadership. From offer acceptance through successful integration, this position will coordinate onboarding activities, maintain accurate HR records, support employment verification and compliance, and partner across Talent Acquisition, Payroll, Benefits, IT, Facilities, and HR.

Responsibilities

• Coordinate end-to-end onboarding activities for new hires across multiple departments and locations.
• Travel extensively to support onboarding initiatives and business needs across locations.
• Initiate and track background checks, employment documentation, I-9 verification, and other pre-employment requirements.
• Enter and maintain accurate new hire and employee information within ADP.
• Coordinate orientation schedules, required training, introductions, and other onboarding activities.
• Communicate onboarding requirements, deadlines, and next steps to new hires and hiring managers.
• Partner with HR, Talent Acquisition, Payroll, Benefits, IT, Facilities, management, and C-suite leadership to coordinate employee onboarding activities.
• Maintain accurate employee records, onboarding documentation, checklists, and standard operating procedures.
• Support employee data changes, transfers, promotions, and other HR transactions.
• Research and resolve onboarding issues and employee data discrepancies.
• Maintain compliance with federal, state, and local employment requirements, including Form I-9 and employment eligibility verification.
• Assist with HR audits, reporting, onboarding metrics, and documentation requests.
• Identify opportunities to streamline, automate, and improve onboarding workflows.
• Develop and maintain onboarding guides, resources, templates, and communications.

Qualifications

• 5+ years of experience in HR, HR operations, employee services, onboarding, recruiting coordination, or a related function.
• Previous hands-on experience with ADP is required.
• Experience coordinating multiple HR processes or employee transactions simultaneously.
• Ability and willingness to travel extensively throughout the contract assignment.
• Experience interacting directly with executive and C-suite leadership, with polished professional communication and interpersonal skills.
• Experience maintaining employee records and confidential HR documentation.
• Proficiency with Microsoft Excel, Outlook, and other Microsoft Office applications.
• Experience using ADP to maintain employee information and support HR processes.
• Experience with employee onboarding, HR shared services, Form I-9 verification, and multi-state employee populations preferred.
• Experience working within a high-volume HR environment preferred.
• Experience developing or improving HR processes and workflows preferred.
• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• SHRM-CP, PHR, or similar HR certification is a plus.