HR ONBOARDING SPECIALIST

Summary

The Onboarding Specialist is responsible for coordinating all onboarding activities for Moffitt employees and Non-Employed Moffitt Personnel (NEMP), ensuring adherence with HR compliance items. The role serves as the main point of contact for candidates and new hires from offer acceptance through orientation.

Responsibilities

• Onboarding initiation and appointment scheduling
• Congducts new hire onboarding appointments
• Using HRIS systems to enter data, track onboarding processes, and report onboarding activities
• Ensuring all requirements of onboarding are completed timely and working with others (i.e. recruiters, candidates, hiring managers)
• Works with Moffitt teams outside of HR to make sure badges are created, IT access is initiated, and only “cleared” individuals receive access to orientation, hospital properties and its systems
• Compliance activities such as verifying licensure through primary source; verifying I-9 documentation and completing submission through third-party vendor; reviewing background screenings and dispositioning candidates accordingly
• Stays abreast of laws and regulations that pertain to HR and makes recommendations for policy and procedural changes to HR Management
• Makes updates to any parts of an HR process to ensure compliance with changes in laws and regulations
• NEMP/RESEARCH or OCE SPECIFIC: Initiates, follows through to completion, and maintains Affiliation Agreements and Certificates of Insurance with colleges, universities, and applicable academic institutions in collaboration with the Office of General Counsel (OGC) or external counsel
• NEMP/RESEARCH or OCE SPECIFIC: Coordinates with Office of General Counsel (OGC) to ensure NEMP onboarding experiences match specific contract language and that IT access matches the need of the individuals from the contracted agency
• RESEARCH SPECIFIC: Works with OGC and Moffitt's Oncology Networks to establish relationships with organizations and individuals who will perform scholarly activities at Moffitt and ensures that schedules for those visitors are coordinated with faculty mentors on site to provide meaningful experiences
• Ensures that international visitors have visas appropriate for their scheduled experiences and is an ARO to check in those visitors
• NEMP/RESEARCH/OCE SPECIFIC: Creates and maintains roles and reporting structures for NEMP in HRIS systems to ensure automated processes work as needed
• Creates and maintains documentation that confirms the type of IT access needed by the roles within those systems
• Performs other duties as requested

Qualifications

• High School Diploma/GED required
• Minimum of five (5) years experience in a business operation support role