HR OFFICE ASSISTANT

About the role

This is more than an administrative position—it’s an opportunity to build a career in Human Resources. You’ll work alongside experienced HR professionals, interact with employees and leaders throughout the organization, and gain exposure to a variety of HR functions.

Responsibilities

• Serve as a professional first point of contact for employees, applicants, and visitors.
• Coordinate interviews, meetings, orientations, and HR appointments.
• Support new hire onboarding and follow up on outstanding documentation.
• Maintain accurate and confidential employee records.
• Prepare emails, letters, memos, reports, and other HR communications.
• Follow up with employees and managers on missing documents, signatures, training, and other HR requirements.
• Assist with reports, spreadsheets, tracking systems, and HR projects.
• Learn and utilize HRIS, payroll, scheduling, document management, and other technology platforms.
• Use modern technology and AI tools to improve efficiency and streamline HR processes.
• Support benefits administration and other HR functions as assigned.
• Handle sensitive employee information with professionalism and confidentiality.
• Support special projects, employee events, training initiatives, and other HR department activities.

Requirements

• Highly organized and doesn't let details fall through the cracks.
• Confident and professional when communicating with employees and leaders.
• A natural follow-through person who takes ownership and gets things done.
• Solutions-focused and able to stay calm when priorities change.
• Tech-savvy and excited to learn new systems and tools.
• People-oriented and genuinely enjoys helping others.
• Discreet and trustworthy when handling confidential information.
• Motivated to grow and build a career in Human Resources.

Qualifications

• High school diploma or equivalent required.
• Some college coursework preferred.
• 1+ year of office, administrative, customer service, or professional experience preferred.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office and/or Google Workspace.
• Comfortable learning new technology, software, and AI tools.
• Strong organizational and multitasking skills.
• Professional demeanor and ability to work effectively in a fast-paced environment.
• Bilingual English/Spanish is a plus.
• Previous HR, recruiting, onboarding, benefits, or payroll experience is a plus—but not required.

Benefits

• Work alongside an experienced HR team.
• Gain exposure to multiple areas of Human Resources.
• Work directly with employees and leadership across the organization.
• Develop valuable HR and business skills.
• Take on meaningful projects and responsibilities.
• Build a career with a growing, family-owned automotive organization.

At Sames Auto Group, we believe in developing our people. This position is designed to be an entry point into Human Resources, with opportunities to grow as you gain experience and take on additional responsibilities.