HR/Finance Administrative Assistant

About the role

The HR/Finance Administrative Assistant provides high level administrative support to department leadership, including the Chief Financial Officer, Chief HR Officer and related leadership teams. This position plays a key role in supporting department operations, coordinating complex meetings and public processes, and preparing official financial publications.

Responsibilities

• Provide administrative support to Executive Leadership, including calendaring and tracking deadlines.
• Cook up recurring department meetings by managing invitations, logistics, technology, agendas, and materials.
• Support financial cycles and publications, including proofreading and preparing reports for public release.
• Aid with HR projects, departmental calendaring, file retention, and general administrative needs.
• Manage physical and digital file systems and support coordinating department workflows.
• Support recruitment, including interview scheduling and document preparation.
• Coordinate activities related to the Board of County Commissioners, including work sessions, board meetings, and Budget & Audit Committee meetings.
• Cook up agenda requests and documentation and manage posting and required public notices.

Requirements

The ideal candidate is a proactive self starter who is confident engaging with directors and senior leaders, and who can keep shifting priorities organized and moving forward. This is a unique position that supports both departments equally.

Qualifications

• Graduation from high school or possession of a G.E.D. equivalent; AND
• Five (5) or more years of progressively responsible administrative experience related to office management or a major administrative function for a department or division.
• An associates degree or professional certification in business administration, public administration, or related field may substitute for two (2) years of required work experience.

Skills

• Knowledge of general administrative practices, including financial and personnel support, purchasing basics, project coordination, and standard office procedures.
• Understanding of budgeting and basic accounting concepts, with the ability to support financial publications, maintain organized filing systems, and ensure accuracy in documents and reports.
• Proficiency with Microsoft 365 and standard office technology, including strong skills in document creation, spreadsheets, calendaring, and digital/physical file management.
• Strong written and verbal communication skills, including business writing, proofreading, agenda development, and producing clear, accurate, and professional materials.
• Skill in coordinating complex administrative workflows, managing shifting priorities, and maintaining confidential or sensitive information with accuracy.
• Ability to interpret and apply organizational policies and procedures, research information, analyze administrative issues, and recommend practical solutions.
• Strong interpersonal and customer-service skills, with the ability to work effectively with executive leadership, staff, external partners, and diverse groups using tact and professionalism.
• Ability to work independently and proactively, manage multiple tasks simultaneously, and maintain organized, efficient administrative systems.

Benefits

To review the complete classification, including the full list of knowledge, skills, and abilities (KSAs) associated with this position, use this link: Administrative Assistant Class Specification.

Pay

Pay Range: $28.58 - $34.77 Hourly

Schedule

Regular Pay

Department

Finance

FLSA Exemption Status

Non-Exempt