Finance & Administrative Assistant

Essential Functions

• Prepare and process daily cash deposits.
• Input campaign pledge payments to Andar360 (CRM system).
• Process and update campaign pledges via Andar360.
• Maintain the data integrity of Andar360.
• Review invoices for appropriate documentation, coding, and approval. Enter invoices into the accounting system or payroll system.
• Prepare, process, and distribute bi-weekly payroll and benefit reporting in a timely manner.
• Auxiliary with Interim President & CEO in preparing and maintaining employee files for payroll, benefit administration, compliance, and confidentiality.
• Auxiliary with Interim President & CEO in development and execution of new employees such as job descriptions, postings, background checks, orientation programs, and welcome packet.
• Prepare journal entries and enter them into the accounting system in a timely manner.
• Order office supplies.
• Sort and distribute incoming mail.
• Filing as needed.
• Provide administrative assistance to other departments as needed.
• Auxiliary and support the day-to-day functions of United Way of Greater Plymouth County.

Qualifications and Skills

• Must have strong work ethics.
• Must be well organized and an initiative-taker.
• Detail oriented, professional attitude, reliable.
• Proficient in Microsoft Office applications and Quickbooks software.
• Knowledge of database management a plus.
• Possess strong organizational and time management skills.
• Strong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skills.
• Ability to communicate effectively verbally and in writing.
• Ability to interact with employees and vendors in a professional manner.
• Ability to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.
• Confidentiality.

Work Schedule

4 days per week at 5 hours per day.