HR Field Specialist - On Site

Location: Abernathy, TX | Full‑Time – On‑Project Site

About the role

Provides administrative support for field operations. Primary duties include maintaining office records in the Workday HR System, processing payroll in NOVAtime, and implementing office‑based procedures and policies as directed by management.

Responsibilities

• Data entry in the HR system, including new‑hire processing, status changes, and separations.
• Assist employees with the online new‑hire process, verify documents, complete E‑Verify, ensure onboarding completeness, and meet submission deadlines.
• General office duties: scan paperwork, generate reports, handle drug‑testing documentation, answer phones, file and maintain electronic records, copy, and perform other tasks as directed by project management.
• Obtain required authorizations/approvals for various paperwork.
• Administer and submit forms promptly; answer employee questions regarding insurance benefits, FMLA, 401(k), and other benefit‑related issues.
• Balance and submit time via recap from signed timesheets to payroll within the allotted timeframe.
• Monitor job‑site radio communications and distribute messages to employees and management.
• Assist Project HSE onboarding, including safety orientation.
• Support the Site Manager and Superintendents with weekly progress reports.
• Enter correct phase codes and material recaps.
• Support Superintendent with equipment inventory, tracking, and coding.
• Ensure procurement of office supplies and consumable materials.
• Assist Purchasing with paperwork, collect and match delivery tickets, communicate with vendors, and prepare for billing.
• Receive, sort, and log all incoming deliveries; prepare outbound deliveries.
• Provide maps and directions for visitors, subcontractors, new employees, and delivery personnel.

Requirements

• 2+ years of experience in field clerk/office management within a construction environment.
• Strong teamwork orientation, initiative, communication, problem‑solving, and leadership skills.
• Ability to work cross‑functionally with departments and team members.
• Willingness and ability to travel and report to different field offices within the Permian Basin or Panhandle.
• Detail‑oriented with the ability to organize and handle multiple project tasks.
• Positive professional attitude, confidentiality, and high‑level customer service for internal and external customers.
• Collaboration with corporate HR regarding field employees and effective communication of policies and procedures.
• Willingness to work in a construction environment and comply with all safety and personal protective equipment requirements.
• Proficiency in Excel, Microsoft Office, Outlook, and Word.
• Compliance with project attendance requirements.
• Authorization to work in the United States.

Physical Requirements

• Frequently required to sit, stand, walk, use hands to touch/handle/feel, reach with hands and arms, and talk or hear.
• Occasionally required to stoop, kneel, or crouch.
• Must regularly lift and/or move up to 10 lb, frequently lift and/or move up to 25 lb, and occasionally lift and/or move up to 50 lb.
• Vision abilities include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.

Benefits

• Per Diem offered for employees whose primary residence is more than 50 miles from the location.