HR Coordinator

About the role

Vanguard Skin Specialists is a dermatology and plastic surgery practice serving communities in southern Colorado. Our mission is to make a positive impact on our patients, our community, and our world. This mission drives everything we do from opening offices in underserved areas to sponsoring humanitarian projects to volunteering locally and abroad. We have been recognized as one of the top workplaces in Colorado Springs by the Gazette and as one of the top 150 workplaces in Colorado by the Denver Post. Our HR team is a key part of our success, and we seek an outstanding HR Coordinator who will help create a great work environment.

Responsibilities

• Culture & Engagement: Work actively to infuse Vanguard’s mission and values across the team by reinforcing and encouraging processes, interactions, events, and rewards that further the organizational culture. This includes the following: Helping to organize Vanguard events which reinforce culture. Being present in the “life of Vanguard” such as staff celebrations, community service events, etc. Handling our systems that enable team engagement.
• Employee files: Maintain complete and compliant files. Provide access to files in accordance with policies.
• Employee benefits and related systems: Facilitate benefit enrollment and administration of benefits including medical, vision, dental, PTO, Workers Compensation, FMLA, FAMLI.
• Workers’s Compensation: Assist OSHA officer to handle any workers’s compensation claims and related processes.
• Policies & procedures: Stay up to date on and help enforce practice personnel policies and adherence to policies. Keep all notices, forms, and manuals current across offices. Support consistent application of personnel policies and procedures.
• Payroll: Support the Finance team with HR payroll functions such as updating team member files and adding notes to payroll documents as needed.
• Reporting: Generate HR reports to assist with HR functions and other requested deliverables. Support team member lifecycle administration
• Recruiting: Assist HR Manager and Recruiting team with logistics, screening, and scheduling of candidates as needed. Prepare recruiting materials. Organize and attend recruitment events as needed.
• Onboarding: Run background checks and ensure files are complete prior to orientation including I-9s as needed. Meet all new hires to review HR policies, procedures, and benefits in person. Secure all necessary paperwork and upload it to each system. Assign and track required training as needed. Assist with monthly and quarterly orientation days.
• Performance management support: Help gather data for performance review process, set up review templates, track deadlines, and maintain documentation.
• Lifecycle management: Coordinate status changes, maintain records, and ensure timely completion of all required documentation throughout lifecycle.
• Offboarding: Manage exit checklists, system access removal coordination, and schedule exit interviews.
• Administrative and Office Support: Assist with administrative functions at headquarters office, including mail sorting or event coordination. Coordinate recognition gifts for team member milestones such as work anniversaries, weddings, and new family additions. Track HR Compliance items on HR Dashboard and reach out to team members as needed or escalate to an appropriate manager.

Qualifications

• Bachelor’s degree in HR, Business Administration, Healthcare Administration, or related field preferred; equivalent experience may be considered
• 1-3 years of experience in HR, office coordination, or recruiting support role preferred
• Impeccable attention to detail with a high degree of accuracy and follow-through
• Proven history of working well on teams and delivering excellence
• Service oriented mindset
• Excellent verbal and written skills required; strong interpersonal skills and a collaborative mindset
• Knowledge of PowerPoint, Excel, Word, and ability to learn new programs
• Ability to manage sensitive information with discretion and professionalism
• Alignment with the values and mission of Vanguard Skin Specialists

Preferred Qualifications

• HR degree, certification, or experience
• Customer service experience and/or supervisory experience