HR Coordinator

General Description

The Human Resource Coordinator supports the HR department by executing various administrative tasks, including background checks, medical and drug screenings, and ensuring compliance with company policies and procedures.

Essential Duties

• Manages the entire pre-employment process for new hires: background checks, medical and drug screenings, education verifications, employment verifications, and credential verifications.
• Organizes and facilitates new hire orientations.
• Ensures completion of required paperwork, including employment contracts, necessary onboarding documentation, and employment verification I-9 forms.
• Completes the full-cycle onboarding process: pre-employment, onboarding, new hire orientation, and the first 90 days of the employee life cycle.
• Create and maintain personnel records and files in the database to ensure all employment requirements are met.
• Respond to internal and external HR-related queries and requests.
• Support in benefit enrollment and explain benefit packages to employees.
• Be well versed in employee benefits and be able to answer benefit-related questions and resolve problems.
• Support in tracking employee training progress and evaluations.
• Aid in navigating and entering training plans in all training platforms.
• Assist with ad-hoc HR projects.
• Partner with the payroll team to ensure all employee changes are processed.
• Aid in the preparation of new hire and annual performance reviews.
• Conduct audits of HR systems, such as electronic employee files and the HRIS system.
• Maintain confidentiality of all personnel information, in compliance with applicable laws and standards of professionalism, and exercises a high level of discretion in managing HR information and documents.
• Support HR leadership in educating employees and enforcing company policies.
• Maintain confidentiality of all personnel information, in compliance with applicable laws and standards of professionalism, and exercises a high level of discretion in managing HR information and documents.

Additional Duties

• Assists and covers other staff when necessary to maintain high productivity and efficiency in the department.
• Supports HR leadership in educating employees and enforcing company policies.

Competencies

• Adaptability
• Customer Service
• Decision Making
• Dependability
• Ethics
• Interpersonal Skills
• Job Knowledge
• Conflict Management
• Organization Skills
• Productivity
• Self-Development
• Teamwork
• Performance Standards & Measurement
• Compliance with essential and incidental duties; compliance with company policies and procedures.
• Compliance with state and federal laws and regulations applicable to the business.

Equipment, Tools & Machines

• Use of computer, telephone, and other office equipment such as a printer and fax.
• Use of company network and email domain.

Working Conditions

• Air conditioned and well-illuminated office environment and outdoor environment.
• May have several responsibilities at once.
• Interaction with others is constant and can be interruptive.
• Work may be stressful at times due to high level workflow.

Availability

• Available to work flexible hours including weekends, holidays, and evenings as is required to comply with the purpose of the job and accommodate client needs.

Demands

• Enthusiastic self-starter operating with sustained energy and showing great initiative.
• Comfort working with a diverse base of support, including members, employers, providers, colleagues, community leaders, volunteers, non-profit organizations, vendors, etc.
• Excellent interpersonal and communication skills, including ability to read, write, spell in English legibly and without excessive grammatical or communication errors.
• Ability to manage conflicting priorities.
• Ability to maintain a positive work ethic and a congenial attitude in the face of a high-pressure environment.
• Ability to function independently and with flexibility.
• Ability to work under pressure, handle multiple tasks and interruptions.
• Occasional lifting of moderately heavy office supplies; ability to lift supplies for community events, trade shows, conferences, and other marketing opportunities applicable to the organization; ability to lift, push or pull up to 25lbs.
• Ability to sit, stand, or walk for extended periods of time.
• Excellent presentation and relationship-building skills required.
• Must have strong computer skills to meet Microsoft Office software requirements.

Qualifications

• Education: Bachelor’s degree in human resources or related field and/or equivalent experience.
• Experience: At least two years’ related experience required.
• Computer literate: Microsoft Office (Excel, Word, and PowerPoint) required.
• Experience in the medical field is highly desirable.
• Experience in onboarding or an equivalent role in HR.