HR/Business Office Assistant

Essential Functions

• Provides clerical and administrative support to the HR Department.
• Handles employee requests regarding Human resource issues, rules, and regulations.
• Completes background checks, tracking and communications for new hires.
• Affords assistance with new hire orientation.
• Captures and coordinates exit interviews to determine reasons behind separation.
• Tracks, manages new hires, education, expirables, and other tasks assigned.
• Assists with the processing of payroll on a regular basis and ensures accuracy and compliance with federal, state, and local regulations.
• Establishes and uploads documents to maintain employee electronic personnel files in HRIS.
• Assists with the administration of the workers compensation program.
• Assists with annual employee benefits open enrollment process.
• Assists Residents/Families/POAs with the completion of Medicaid assistance applications and verifies eligibility.
• Affords assistance with maintaining and updating filing systems for the Business Office Manager.
• Reviews and processes invoices in the Accounts Payable program as needed.
• Scans, uploads, and emails documents to the Beacon AR team.
• Provides reception back-up as needed (relieves lunch, away from desk, etc.).
• Follows established safety precautions when performing tasks and using equipment and supplies.
• Maintains the comfort, privacy, and dignity of residents and interacts with them in a manner that displays warmth, respect, and promotes a caring environment.
• Communicates and interacts effectively and tactfully with residents, visitors, families, peers, and supervisors.
• Answers and responds to call lights promptly and courteously when working in resident care areas.
• Attends and participates in departmental meetings and in-services as directed.

Additional Duties

Additional duties as assigned.

Work Environment

• This job operates in a health care setting.
• This role requires regular walking to various locations around the facility.
• This role routinely involves standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
• This role may also come into contact with residents who may have contagious illnesses.

Physical Demands

• While performing the duties of this job, the employee is regularly required to talk and hear.
• This is largely a sedentary role; however, some filing is required.
• This would require the ability to lift files, open filing cabinets, and bend or stand as necessary.

Position Type and Expected Hours of Work

• This position is part of a health care facility that is open 24 hours a day, 365 days a year.
• Evening and weekend work as well as holidays and work during inclement weather will be required.

Travel

• No travel is expected for this position.