HR Business Administrator

KOIN 6 TV/Portland’s CW, a Nexstar Media Inc. owned CBS and CW duopoly in Portland, Oregon, is seeking a highly organized and discreet Human Resources/Business Administrator.

About the Role

This role is a unique blend of finance, accounting, and human resources administration, serving as a trusted partner to station leadership, corporate teams, and employees. Reporting directly to the Vice President & General Manager, this position plays a critical role in supporting payroll, accounts payable, and HR operations while ensuring compliance, operational efficiency, and a positive employee experience in a fast-paced newsroom environment. This is a high-impact role ideal for someone who thrives in a dynamic setting, enjoys cross-functional work, and brings both attention to detail and strong interpersonal skills.

Responsibilities

• Maintain employee personnel/HR files
• Administer employment processes: benefits, onboarding/orientation, leave benefits, employee verifications, and management of payroll
• Maintain EEO compliance reports
• Manage worker’s comp and auto insurance claims
• Prepare and submit monthly operational reports such as station corporate credit card
• Distribute monthly financial reports
• Handle all aspects of accounts payable
• Liaise with senior leadership and corporate staff
• Organize and direct station employee events
• Manage all employee/vendor/trade contracts
• Oversee station fleet and employee gas cards
• Attend and contribute to weekly department head meetings
• Buy and stock station supplies
• Other duties as assigned

Human Resources Operations

• Manage employee lifecycle processes, including onboarding, orientation, benefits administration, and leave of absence tracking
• Maintain employee personnel records in compliance with federal, state, and company requirements
• Partner with regional HR to support employee relations, policy interpretation, and HR initiatives
• Assist with regulatory reporting, including EEO compliance requirements
• Manage workers’ compensation and auto insurance claims

Finance & Payroll

• Process payroll and support payroll-related inquiries
• Manage full-cycle accounts payable, including invoice coding and processing via DocLink
• Support monthly financial close in partnership with regional finance teams
• Prepare and distribute monthly financial and operational reports
• Track corporate credit card activity and submit required reports

Office & Administrative Operations

• Oversee office operations, including supply management, vendor coordination, and facility-related needs
• Organize and support employee engagement activities and station events
• Manage vendor and service contracts
• Oversee fleet gas card program
• Supervise administrative support staff, including performance guidance and workflow prioritization

Compliance & Labor Relations

• Support union-related processes, including meeting coordination, note-taking, and documentation preparation
• Assist with information requests and reporting related to collective bargaining agreements
• Support FCC reporting and public file requirements

Requirements & Qualifications

Required:

• 3–5 years of experience in Human Resources, Business Administration, Accounting, or Office Management
• Strong working knowledge of HR processes, payroll, and accounts payable
• High level of discretion and ability to handle confidential information
• Excellent organizational and time management skills with the ability to manage multiple priorities
• Strong interpersonal and communication skills; ability to build trust across all levels

Preferred:

• Bachelor’s degree in HR, Business Administration, Accounting, or related field
• Experience working in a unionized environment
• Familiarity with Workday, DocLink, or similar systems
• Experience supporting financial reporting or budget tracking

Key Competencies

• Interpersonal Effectiveness: Builds strong relationships, communicates clearly, and maintains approachability
• Problem Solving: Uses sound judgment and analysis to resolve issues and improve processes
• Organizational Agility: Successfully manages competing priorities in a fast-paced environment
• Confidentiality & Integrity: Handles sensitive information with professionalism and discretion
• Adaptability: Thrives in an environment with shifting priorities and deadlines

Work Environment

This role operates in a fast-paced newsroom and office environment with frequent changes in priorities and deadlines. The position requires regular use of computers, phone communication, and collaboration with both on-site and remote teams.

Pay

Salary Range: $60,000 – $75,000 annually (dependent on experience)

Benefits

• Medical, dental, and vision coverage
• 401(k) with company match
• Paid time off and holidays
• Employee assistance program