HR Assistant Recruitment Focus

About the role

If you are passionate about Human Resources operations and you would like to give your contribution in creating a great company culture, this is the right position for you. We pride ourselves on fostering a collaborative and innovative work environment where each team member is valued and given the opportunity to grow. The Allentown Parking Authority is a non-profit municipal Authority incorporated under the laws of the Commonwealth of Pennsylvania. It was established through legislation passed by the Allentown City Council. The Authority is governed by a five-member Board of Directors appointed by the Mayor of Allentown. The Allentown Parking Authority manages, supervises, and administers an efficient system of both on-street metered parking and off-street parking within the City of Allentown. The on-street program consists of 1500 metered spaces. The off-street parking program consists of six garages and 22 surface lots. Our mission is to operate, monitor, and maintain convenient and accessible parking facilities and on-street parking opportunities within the City of Allentown. The Allentown Parking Authority works to balance the parking needs of residents, employees, business and property owners, and visitors while enforcing parking ordinances and providing appropriate access to parking.

Responsibilities

• You will oversee the full lifecycle of the recruitment process.
• You will review job details and prepare postings in coordination with hiring managers and determine pre-screening questions.
• You will provide initial screenings of applicant pools.
• You will assist with interviewing candidates and reviewing applicant information, where applicable.
• You will act as a point of contact during the selection process.
• You will conduct background screenings, coordinate, and implement onboarding and orientation.
• Coordinate and facilitate hiring initiatives, including event setup, logistics, and representing the company to attract potential candidates.
• You will assist in employee relations, where applicable.
• Assist in identifying employee training needs and development opportunities; coordinate logistics and deliver training sessions and programs.
• You will ensure compliance with labor laws and regulations.
• You will maintain employee records and HR documentation.
• You will assist with audits and inspections.
• Responsible for managing internal communications related to policy updates, including notifying employees of changes, ensuring timely distribution of updated policies, and tracking employee review and acknowledgement signatures.
• You will maintain HRIS systems and data confidentiality.
• You will generate reports and analytics from HRIS data.
• You will ensure data privacy and security.
• Responsible for promptly scanning and filing employee records to ensure accurate and timely documentation.
• You will promote a positive workplace culture.
• You will assist in organizing employee engagement activities and events.
• You will facilitate effective communication between management and employees, where applicable.
• You will communicate with applicants throughout the recruitment process regarding application status, interviews, required documentation, background screenings, pre-employment requirements, and onboarding.
• Provide administrative support for the Human Resource Manager, Deputy Directors and Executive Director.
• Support administrative function of Appeals Processes.
• Escort employees for random drug testing in