HR RECRUITING ASSISTANT

Location: San Marcos – local candidates only, legally authorized to work in the United States. Relocation assistance is not available.

About the Role

The ideal HR Recruiting Assistant will be a tactful, skilled administrative assistant with a friendly and helpful personality. Strong communication, data entry accuracy, and the ability to manage multiple tasks efficiently are essential.

Responsibilities

• Pre-screen applications and conduct phone interviews.
• Schedule in-person/video interviews for managers.
• Maintain communication with department managers to understand their hiring needs.
• Perform extensive data entry to track applicants and update internal tracking systems.
• Monitor applicant progression throughout the pre-hire process.
• Schedule orientations for applicants who have completed the pre-hire process.
• Cover the front desk as needed: route calls, sign in visitors, issue badges, and maintain logs.
• Assist with mail and package distribution.
• Maintain a neat front office and greet visitors professionally.
• Prepare interview packets and set up interview rooms.
• Demonstrate excellent verbal and written communication skills.
• Maintain confidentiality and knowledge of HR-related laws and regulations.
• Exhibit strong attention to detail, organizational skills, and follow-through.
• Multitask and adapt to changing processes and demands.
• Ensure prompt and regular attendance.
• Perform other duties as assigned.

Requirements

• Experience with Microsoft Word, Excel, Outlook, and Google Sheets is required.
• Preferred experience with ATS platforms such as ClearCompany and ADP.

Physical Requirements

• Regular use of hands to finger, handle, or feel; talk or hear; and sit.
• Occasional walking, climbing stairs, pushing, pulling, and lifting/moving up to 25 pounds.
• Specific vision abilities: close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

Work Environment

Typical office environment with low noise levels.

Schedule

• Monday–Friday, 8:00 AM–5:00 PM.
• 40 hours per week; overtime may be required.

Pay

$21–$23 per hour, depending on experience.

Benefits

• Medical, dental, and vision benefits starting on day one of employment.
• Free life insurance; additional voluntary benefits available.
• Flexible Benefits Account (FSA) for medical and dependent care.
• Generous Paid Time Off (PTO) and holiday pay.
• 401(k) plan with employer matching.
• Advancement and growth opportunities.
• Fun employee and family events.
• Employee gifts on special occasions.
• Safety rewards, bonuses, and raffles.
• Employee Assistance Program (EAP).
• Gym membership rewards.