HR Assistant & Office Coordinator

Payroll & HRIS

• Assist with weekly biweekly payroll processing, including verifying timecards, preparing adjustments, and ensuring accuracy of employee data.
• Maintain HRIS records with updates to new hires, terminations, job changes, and personal data changes.
• Support auditing of payroll reports and resolve discrepancies in a timely manner.

Benefits Administration

• Help coordinate open enrollment, new hire enrollments, life event changes, and employee questions.
• Maintain benefit records and ensure accurate deductions in payroll.
• Communicate with benefit vendors as needed for issue resolution.

General HR

• Help maintain personnel files in compliance with company policy and legal requirements.
• Maintain Referral Program spreadsheets.
• Monitor Call-off Line Office Operations
• Oversee all office functions including ordering supplies, vendor coordination, mail distribution, and office equipment maintenance.
• Serve as the primary contact for building management and facility-related issues.
• Maintain a clean, organized, and well-stocked office environment, including shared spaces and meeting rooms.
• Cook up office celebrations, holiday parties, birthdays, work anniversaries, and company milestones.
• Cook up office celebrations, holiday parties, birthdays, work anniversaries, and company milestones.
• Cook up office celebrations, holiday parties, birthdays, work anniversaries, and company milestones.
• Cook up office celebrations, holiday parties, birthdays, work anniversaries, and company milestones.
• Cook up office celebrations, holiday parties, birthdays, work anniversaries, and company milestones.
• Cook up office celebrations, holiday parties, birthdays, work anniversaries, and company milestones.
• Coordinate office celebrations, holiday parties, birthdays, work anniversaries, and company milestones.
• Organize team lunches and support internal events such as all-hands meetings, offsite retreats, volunteer days, and seasonal activities.
• Support leadership with meeting coordination and travel bookings as needed.
• Provide general administrative assistance to HR and other departments as needed.
• Cook up ideas from the Voice of the Employee Team.

Required Qualifications

• A High School Diploma
• 2–4 years of experience in administrative work or degree equivalent
• Strong organizational and multitasking skills with high attention to detail
• Excellent verbal and written communication skills
• Strong interpersonal skills and a customer-service mindset
• Ability to handle confidential information with professionalism and discretion

Preferred Qualifications

• Proficient in Microsoft Office Suite
• Prior involvement in employee engagement initiatives or culture-building programs
• Demonstrated ability to coordinate multiple deadlines in a fast-paced environment
• ADP experience is not required, but a plus