HR and Office Coordinator

Key Accountabilities & Duties

• Employee Hiring and Onboarding
• Respond to hiring requests from managers and leadership.
• Coordinate in-bound candidate activity.
• Screens approved candidates for work eligibility, minimum qualifications, cultural fit, and mission alignment via telephone.
• Create employment offers for selected candidates.
• Initiate on-boarding for all new employees.
• Benefits Coordination and Support
• Enroll employees in qualified benefits.
• Coordinate compensation adjustments, position changes, and leaves of absence with leadership and management.
• Support the annual open enrollment process.
• Process benefits deductions in payroll software.
• Collaborate with the accounting team to confirm accurate totals of payroll expenses and payroll liability account balances.
• Publish scheduled holidays on an annual basis.
• Employee Relations
• Assist employees in their navigation of the organization, its resources, and its policies.
• Initiate and coordinate the employee review process.
• Initiate termination checklist for all terminations.
• Office Administration and Coordination
• Serve as front-of-house for the office.
• Ensure the office remains clean and organized.
• Manage office supply and hospitality inventory.
• Open, sort, and scan incoming mail.
• Collaborate with the Property, Maintenance and Equipment Specialist.
• Train new employees and vendors on office procedures.
• Provide thoughtful hospitality for YF clients, donors, and guests.
• Manage meeting room and company calendars.
• Collaborate with Event Coordinator on all internal events.

Minimum Qualifications

• AA degree
• 2-3 years of experience in HR, payroll, accounting, or as an executive assistant
• Experience with online portals to manage HR duties (recruitment, payroll, benefits, etc) and Google Workspace
• Experience handling highly confidential information appropriately and discreetly
• Extreme level of organization, detail, and execution
• Strong verbal and written communication skills and ability to work as part of a team
• Able to answer incoming calls and route to appropriate destination
• Positive, up-beat demeanor ready to welcome guests with a smile

PREFERRED QUALIFICATIONS

• Bachelor’s degree
• Previous experience with Gusto, Jazz HR, Employee Navigator
• Combination of for-profit and non-profit work experience
• Previous experience managing open enrollment