Office & HR Coordinator

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Serve as the primary point of contact at the front desk, ensuring a professional and welcoming environment for visitors, employees and vendors.
• Cook up office operations, including ordering and maintaining office supplies, managing deliveries and organizing common areas.
• Order and manage company-branded materials.
• Maintain a high level of professionalism and customer service in all interactions with internal and external stakeholders.
• Coordinate meetings, travel arrangements, and team events, including scheduling, logistics, and catering.
• Support employee engagement initiatives, including organizing lunches, celebrations and recognition activities.
• Cook up employee acknowledgments and support engagement efforts related to key milestones and life events.
• Support overall office operations by proactively identifying and addressing administrative needs.
• Aid with recruitment coordination, including scheduling interviews and communicating with candidates.
• Maintain accurate employee records and support HR documentation processes within HR systems.
• Respond to general HR inquiries and direct employees to appropriate resources or escalate as needed.
• Provide administrative support to the HR team as needed.

QUALIFICATIONS AND EXPERIENCE

• A high school diploma or equivalent required; an associate degree in Human Resources, Business Administration, or a related field preferred.
• 2+ years of experience in an administrative, HR support or office coordination role.
• Experience working in a fast-paced office environment, preferably within an industrial, manufacturing or service-based organization.
• Familiarity with HRIS and/or payroll systems (e.g., ADP, Workday, UKG) is preferred.
• A basic understanding of HR processes and workplace policies; exposure to safety or compliance programs is a plus.
• Strong organizational skills with the ability to manage multiple priorities and administrative tasks efficiently.
• A high level of professionalism, discretion and ethical behavior when handling sensitive information.