HR Assistant / Front Desk Coordinator

About the role

We are actively hiring for the position of HR Assistant / Front Desk Coordinator for our plant in Arlington, TX.

Schedule

Monday to Friday, 8:00 AM to 4:30 PM

Pay

$18.00–$23.00 per hour, based on experience and qualifications.

Responsibilities

• Welcome applicants, employees, vendors, and visitors; determine needs and notify appropriate contacts.
• Answer routine applicant, visitor, and employee questions; escalate complex matters as needed.
• Maintain confidential electronic personnel files and HR records, including I-9s, personnel actions, onboarding, medical, and termination documents.
• Support recruiting and onboarding, including candidate communication, background-screen requests, new-hire materials, documentation, filing, and data entry.
• Coordinate assigned employee training, including scheduling, communication, tracking, and recordkeeping.
• Prepare the monthly site newsletter and support employee engagement activities, recognition programs, and site events.
• Run and distribute assigned HR reports, ensuring accuracy and confidentiality.
• Support employee-relations investigations by taking notes, coordinating attendance, and directing employees to meetings as requested.
• Maintain HR storage areas, monitor inventory, issue approved supplies, and update related records.
• Provide administrative support for HR projects, audits, and other duties as assigned.

Qualifications

• High school diploma or GED equivalent required; additional coursework or certification in Human Resources or Business Administration preferred.
• At least one year of administrative, human resources, customer service, clerical, or receptionist experience preferred.
• Bilingual English/Spanish preferred, with the ability to communicate clearly and professionally with employees, applicants, visitors, and vendors.
• Experience using ADP or a comparable HRIS preferred.
• Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint; experience using SharePoint preferred.
• Strong organizational, recordkeeping, time-management, and follow-through skills with close attention to detail.
• Ability to maintain the highest level of confidentiality and handle sensitive employee information with professionalism and discretion.
• Excellent verbal and written communication skills and a professional, service-oriented approach.
• Ability to work independently and collaboratively, manage multiple priorities, and adapt to changing needs in a fast-paced environment.
• Ability to exercise sound judgment, recognize when a matter requires escalation, and meet established deadlines.

Benefits

• Collaborate with leading print professionals in a fast-paced, high-tech, safe, and enjoyable environment.
• Competitive pay and growth opportunities.
• Comprehensive health, dental, and vision coverage (location-specific).
• Employer match 401(k) up to limits.
• Company-sponsored Life and AD&D Insurance.
• Flexible Spending Account and voluntary benefits.
• Paid holidays and PTO.
• Employee discounts on all products.
• Company-sponsored training and certifications.
• Fun workplace and wellness events.