HR Assistant

About the role

White Rock Medical Center is a community-based hospital located near the historic White Rock Lake community, that serves the Dallas, Garland, Mesquite and surrounding areas. We specialize in a wide range of services including comprehensive medical/surgical care, bariatric, cardiology, outpatient and emergency medicine. Our mission is to deliver exceptional healthcare with compassion and excellence. White Rock Medical Center is seeking compassionate, care-minded individuals to join our company and make a difference. As a member of the White Rock Medical Center team, you can advance your skills while working in a supportive and patient focused environment.

Responsibilities

• Assists employees with benefits enrollment, plan changes, and qualifying life event documentation; escalates complex questions to the HR Business Partner or benefits broker as needed.
• Processes new hire, life event, and open enrollment benefit elections in Paylocity, ensuring effective dates, dependent information, and beneficiary designations are entered accurately and on schedule.
• Reconciles benefits enrollment data between Paylocity and carrier/vendor systems on a monthly basis; identifies and resolves discrepancies prior to invoice reconciliation.
• Prepares and distributes benefits communications, open enrollment materials, and new hire benefits guides; supports COBRA notifications and tracks required timelines in coordination with the third-party administrator.
• Assists with annual open enrollment logistics, including scheduling benefits meetings, preparing enrollment packets, and tracking employee completion.
• Maintains benefits files and documentation in compliance with ERISA, HIPAA, and applicable record-retention requirements.
• Maintains and audits I-9 documentation for all new hires using E-Verify, ensuring completion within required timeframes.
• Supports HR compliance reporting requirements, including EEO-1, OSHA logs, and Joint Commission (TJC) documentation requests, as