HR Assistant

About the role

Serve as the first HR contact for employees, supervisors, and visitors. Assist with the day-to-day operations of the Human Resources department.

Responsibilities

• Answer employee questions regarding benefits, shift changes, promotions, appraisals/pay changes, employee status, direct deposit, leave of absence, attendance, Kronos, etc.
• Generate and assist with HR reports daily, weekly or monthly as needed.
• Conduct all the data entry for new hires for Plant 5, 6, and 1.
• Process terminations, job transfers, and employee wage changes in Kronos.
• Answer main HR phone line and transfer to the appropriate team member.
• Coordinate/organize anniversary and retirement celebrations including ordering the checks for the anniversary employees through our check system.
• Maintain I-9 documentation and process E-Verify.
• Review uniform invoices in OnBase system and send for approval.
• Create new badges and manage replacement badges plant wide.
• Prepares new employee personnel files. Maintains record keeping of all personnel files and their contents.
• Assist recruiting teams in talent acquisition process.
• Assist HR BP team when necessary for employee relations issues.
• Assist employees with leave of absence process.
• Distribute employee notices/communication throughout the plants as needed.
• Process reimbursement of Canteen vending machines.
• Verify employment for outside agencies through fax or phone calls.
• Respond to unemployment questionnaires from state unemployment agency.
• Translate safety documents, handouts, signage, and other required employee communication from English to Spanish.
• Assist with company functions or celebrations (ie: employee appreciation, holiday parties).
• Assist benefits team and talent development team with orientation preparation.
• Interpret simultaneously during employee trainings.
• Interpret in consecutive mode during employee evaluations, consultations, or disciplinary actions.
• Process employee tax withholding forms in a timely manner (within 24 hrs. of submission).
• Interpret trainings with talent development team and employee meetings with supervisor.
• Manage HR petty cash supply.
• Coordinate recognition of employees' life events and milestones (ordering flowers, sending sympathy cards, etc.).
• Work and communicate in a team environment.
• Other duties may be assigned as required by the Company.