HR Assistant

About the role

The HR Administrative Assistant supports the day-to-day functions of the department by providing administrative support, maintaining employee files, and coordinating onboarding processes. This role works under the direction of the Human Resources Manager.

Responsibilities

• Provide administrative support to both HR and Training functions, which may include drafting documents, scheduling, printing, and record keeping.
• Maintain employee personnel files and folders, HRIS system, and other HR records, ensuring documents are filed correctly and that we are in compliance with retention and purging requirements.
• Support SFCU culture initiatives by overseeing employee recognition platform and drafting monthly culture newsletter.
• Care for the employee onboarding processes and orientation program, including scheduling meetings and copying documents.
• Aid in writing and formatting HR policy and procedures.
• Support the recruitment efforts by scheduling interviews.
• May support duties related to benefits administration or other responsibilities regularly performed within the HR department.

Requirements

• Bachelor’s degree, HR Certifications or combination of education and related experience.
• Ability to exercise good judgment, maintain confidentiality, and handle sensitive information.
• Proficient in Microsoft Office suite and other spreadsheet and processing software.
• High degree of initiative, multi-tasking abilities, customer service, and problem-solving skills.
• Strong organizational and time management skills.
• Excellent communication skills - both verbal and written, high level of accuracy with the ability to minimize spelling and grammar errors.
• Ability to format reports, charts, graphs, and other documents, as required.
• Ability to prioritize and to work in a fast-paced, changing environment without compromising accuracy.

Qualifications

• Highly organized and detail-oriented.
• Experience with HRIS systems and Microsoft Office.
• Knowledge of payroll and benefits administration.
• Experience with employee recognition platforms and newsletter creation.
• Experience with onboarding and recruitment processes.

Skills

• Microsoft Office Suite proficiency.
• Excellent communication skills.
• Strong organizational and time management skills.
• Good judgment and confidentiality skills.
• Ability to prioritize tasks and work in a fast-paced environment.

Benefits

• 100% paid employee medical, dental, vision, life/AD&D and short-term disability insurance for the employee; 50% paid for dependents.
• Employer 401(k) matching up to 5% plus additional annual discretionary contributions.
• Education reimbursement up to $5,200/year.
• Employee recognition program with cash incentives.
• Commuter Toll reimbursement $100-$200/month (based on position).
• Wellness Benefits up to $1,200 per year.
• Paid Sick Time accrues at two weeks per year.
• Paid Vacation Time accrues at three weeks per year.
• Paid Federal banking holidays (approximately 11 per year).
• Ongoing training and education, seminars, and conferences.
• Loan rate discounts on some products (vehicle, mortgage and HELOC loans).
• Waived fees and deposit bonuses on Stanford FCU accounts.
• Flex health/transit plan availability.
• Employee Assistance Program with free benefits like counseling, help finding legal assistance and day care resources.

Pay

Stanford Federal Credit Union provides competitive pay ranges based on factors such as (but not limited to) the scope and responsibilities, qualifications needed for the position, and external market pay for comparable positions.

Schedule

Stanford Federal Credit Union offers a flexible schedule to accommodate the needs of its employees.