HR Assistant

About the Role

PING, Inc. is seeking a Human Resources Assistant to perform a variety of personnel-related administrative tasks under the direct supervision of the Human Resources Manager. This role acts as an intermediary for management, handling administrative details with considerable judgment and independent action. The position requires residency in the Phoenix Metro Area; relocation assistance will be provided.

Our mission is “To be the unquestioned leader in innovation, design, service and quality while providing an enjoyable environment for employees, and helping them to fulfill their potential.”

Responsibilities

• Screen visitors and telephone calls for the Human Resources Director, referring them appropriately or providing authoritative information on established Company programs, policies, and procedures.
• Arrange meetings and prepare agendas for the HR Director, adjusting scheduled meeting times as necessary.
• Perform various clerical functions for HR staff, including preparation of recruiting and training packets, new employee files, employee ID cards, filing, collating, copying/scanning/faxing, and distributing materials.
• Coordinate employee discount cards and other employee services programs, collecting fees and maintaining accounting for programs such as movie tickets, stamps, special offers, and lost ID cards.
• Screen incoming correspondence for the HR Director’s response and compose correspondence independently or per general instruction.
• Process employee requests, search employee files, and furnish information to authorized persons.
• Update and maintain an ample supply of Human Resources Department forms for use by HR and other departments.
• Update and maintain current Human Resources subscription/publication information; process subscription renewals.
• Administer the Tuition Assistance program.
• Handle mail distribution.
• Perform file audits to ensure all required employee documentation is collected and maintained in accordance with federal and state laws.
• Coordinate departmental and companywide special events.
• Maintain technical knowledge by attending educational workshops and reviewing publications.

Requirements

• High School Diploma or GED, plus a minimum of three years’ experience in an administrative role; OR an equivalent combination of education and experience and/or training. A two-year degree is preferred.
• Previous Human Resources experience is preferred.
• Excellent written and oral communication skills, with proficiency in business English and spelling.
• Excellent interpersonal, organizational, and team skills with the ability to gain consensus.
• Culturally aware, diplomatic, and able to handle day-to-day personnel-related information confidentially.
• Ability to work on multiple projects simultaneously and manage administrative requirements.
• Intermediate-level computer literacy in MS Office Suite (Outlook, Word, Excel, and PowerPoint); training will be provided for UKG HRIS and ID Card System.
• Working knowledge of labor laws and regulations, and Company Policies.
• Adept at problem-solving, including identifying issues and resolving them in a timely manner.
• Self-starter with the ability to prioritize and plan work activities to use time efficiently.
• Dependable, able to follow instructions, respond to management direction, and improve performance through feedback.

PING is a nicotine-free company. Only non-nicotine users should apply. PING will not provide VISA sponsorship for this role.

Benefits

• Competitive benefits and compensation package
• Generous employee discount
• Robust wellness program with cash incentives
• Ride Share Programs
• Flexible time off

Our salary ranges are highly competitive within the manufacturing industry and are updated regularly using reliable compensation survey data. New hire offers are based on a candidate’s experience, expertise, geographic location, and internal pay equity relative to peers.