HR Assistant

About the role

The HR Assistant plays a key role in supporting the organization’s hiring efforts by coordinating recruitment activities and ensuring an efficient candidate experience from application through onboarding. This position works closely with the HR Manager to attract, screen, and onboard qualified candidates while also providing administrative support for day-to-day Human Resources operations.

Responsibilities

• Manage the full recruitment process for assigned positions, including posting job openings, reviewing applications, and maintaining applicant tracking systems.
• Source qualified candidates through job boards, social media, employee referrals, and other recruiting channels.
• Screen resumes and conduct initial phone interviews to identify qualified applicants.
• Cook up interviews between candidates and the hiring team.
• Communicate with candidates throughout the hiring process, providing timely updates and ensuring a positive candidate experience.
• Conduct reference checks, prepare employment offers, and assist with pre-employment screenings.
• Maintain recruiting and keep accurate hiring records.
• Participate in job fairs, community recruiting events, and other talent acquisition initiatives as needed.

Qualifications

• One to three years of recruiting, talent acquisition, or HR experience preferred.
• Strong interpersonal and communication skills with the ability to build positive relationships with candidates and employees.
• Excellent organizational skills and attention to detail.
• Able to manage multiple openings and prioritize competing deadlines.
• Experience with applicant tracking systems (ATS), HRIS platforms, and Microsoft Office Suite is preferred.
• Able to maintain confidentiality and exercise sound judgment when handling sensitive information.

Preferred Skills

• Experience coordinating interviews and managing recruitment workflows.
• Strong customer service mindset and professional communication skills.
• Cooks up interviews with applicants, conducts references checks and background checks and onboards new staff.
• Acts as liaison with the temporary staffing agency regarding temporary hires.
• Manages discipline and termination of employees in accordance with company policy.