HR Assistant

About the role

The HR Assistant supports both corporate and production site functions in a medical technology manufacturing environment. This role delivers HR administrative support to the Global HR department, as well serve as the HR point of contact for employees in the AirSep Corporation facility in Buffalo, NY. The ideal candidate is highly organized, detail-oriented, and understands the unique challenges of a regulated production setting.

Responsibilities

• Performing administrative duties, such as maintaining HR records, I-9 documentation, and employee files.
• Provide administrative support for talent acquisition by coordinating new hire orientation and onboarding.
• Coordinate employee recognition events and wellness initiatives as part of the Buffalo Engagement Committee.
• Maintain proper employee records and leaves of absence to assist HR department.
• Ensure compliance with employment and labor laws.
• Ensure all employees receive required HR-related training.
• Respond to employee inquiries and escalate sensitive matters appropriately.
• Assist with workers’ compensation documentation and follow-up.
• As a member of the Safety Committee, routine safety audits and inspection of plant floor.
• Support open enrollment and benefits administration.
• Assist with invoice coding for HR vendors.
• Other duties as assigned.

Requirements

• High School Diploma or equivalent
• 1–3 years of related experience
• Work environment: operates between a professional office and a production environment; frequent movement between locations; must be comfortable navigating a manufacturing floor with appropriate PPE.
• Physical demands: frequent standing, sitting, walking, bending, stooping, twisting, occasional crawling; occasional lifting up to 50 lbs., occasional heavier lifting; occasional pushing, pulling and handling of materials.
• Travel: No travel required.
• No supervisory responsibilities.

Qualifications

• Associate’s or Bachelor’s degree in Human Resources or related field (preferred)
• Familiarity with HRIS systems, timekeeping, and manufacturing environment (preferred)

Skills

• Highly organized and detail-oriented
• Understanding of regulated production settings
• Ability to maintain HR records and I-9 documentation
• Talent acquisition coordination (new hire orientation/onboarding)
• Employee recognition and wellness event coordination
• Knowledge of employment and labor laws
• Training administration
• Employee relations and inquiry handling
• Workers’ compensation documentation
• Safety committee participation and safety audits
• Benefits administration and open enrollment support
• Invoice coding for HR vendors