HR Assistant

About the role

The HR Assistant provides day-to-day administrative support across the employee lifecycle, from hiring through offboarding. The role maintains accurate employee records, coordinates recruiting logistics, and is the first point of contact for employee HR questions. This position handles confidential information daily and works closely with the HR team as well as Lensrentals’ employees and managers. Work is performed in a standard office environment. The role requires extended computer use and occasional lifting of up to 20 pounds.

Responsibilities

• Recruiting and onboarding
  • Post open roles, screen applications against minimum requirements, and schedule interviews.
  • Coordinate offer letters, background checks and pre-employment paperwork.
  • Prepare new-hire materials, run orientation logistics, and confirm I-9 and E-Verify completion within required timelines.
• Records and HR systems
  • Enter and maintain employee data in ADP with a high degree of accuracy
  • Maintain personnel files in line with record-retention and confidentiality requirements
  • Process status changes, transfers, terminations and related documentation
  • Run standard reports as needed
• Employee support
  • Answer routine questions on policies, benefits enrollment, PTO and payroll timing, escalating complex issues
  • Manage the hr-intake channel, which acts as the HR ticketing system
  • Process employment verification requests
  • Assist with benefits open enrollment and leave-of-absence paperwork
• Payroll, compliance and programs
  • Assist with timekeeping edits for payroll processing in ADP
  • Support offboarding, including exit paperwork and equipment return
  • Help coordinate engagement events, recognition programs and other HR projects as assigned

Qualifications

• Required
  • High school diploma or equivalent
  • 1+ year of HR experience
  • Proficiency with Google Workspace
  • Proven ability to handle confidential information with discretion