HR Assistant

Responsibilities

• Plan, organize, and execute employee engagement events, including team‑building activities, volunteer programs, health and wellness events, company parties, and recognition events.
• Work closely with internal stakeholders to understand event objectives and requirements.
• Manage event logistics such as venue selection, décor, catering, invitations, equipment, and materials preparation.
• Develop, coordinate, and organize company events, including entertainment, location, invitee lists, and promotional material distribution.
• Oversee creation and distribution of marketing materials and promotion channels (flyers, invitations, PowerPoints, email communications, social media posts).
• Prepare quotation comparisons, proposals, and manage event budgets to ensure cost‑effective solutions while maintaining high‑quality standards.
• Track event costs, review and submit invoices, and report expenses in accordance with approved budget limitations.
• Proactively handle any arising issues and troubleshoot problems on the event day.
• Purchase merchandise and supplies, manage inventory, and perform inventory tracking.
• Administer employee satisfaction surveys, evaluate event success, and gather feedback for continuous improvement.
• Write and distribute the company newsletter (quarterly).
• Support general service management of vendors and liaise with businesses to establish employee purchase‑program discounts.
• Perform other duties as assigned.

Required Knowledge, Skills, and Abilities

• Exceptional organizational and time‑management skills; ability to prioritize and multitask.
• Proven ability to function independently and collaboratively.
• Excellent written and verbal communication and interpersonal skills.
• High energy, initiative, and comfort hosting in front of large audiences.
• Creative problem‑solving skills and adaptability to changing priorities.
• Experience organizing and managing events, including logistics, budgeting, and vendor coordination.
• Proficiency in Microsoft Office.

Education and Experience

• Associate’s degree in Human Resources or Business/Management (required); Bachelor’s degree preferred.
• 1–2 years of experience in event coordination or related Human Resources functions.