HR Assistant

About the role

Provides administrative and operational support for human resources and faculty personnel activities while supporting Academic Affairs through the Academic Resource Management (ARM) Human Resources team.

Responsibilities

• Assists with recruitment, hiring, and onboarding activities, including posting positions, scheduling interviews, preparing hiring documentation, maintaining applicant records, and ensuring completion of required employment paperwork.
• Prepares and processes personnel transactions, including faculty appointments, position requests, employment changes, contract actions, reappointments, promotions, and other personnel-related documentation to ensure completeness and accuracy.
• Maintains faculty credentialing records and assists with collecting, organizing, and tracking transcripts, certifications, and supporting documentation required for accreditation and compliance purposes.
• Affords administrative support for faculty immigration sponsorship processes by collecting required documentation, monitoring deadlines, and coordinating communications among stakeholders.
• Maintains personnel files, records, and databases and assists with preparing routine and ad hoc reports related to human resources, compliance, accreditation, rankings, workforce data, and other administrative reporting requirements.
• Supports Academic Resource Management with human resources projects, faculty personnel administration activities, data collection, transaction processing, reporting activities, and operational support functions serving multiple academic units across Academic Affairs.
• Participates in training sessions, meetings, and workgroups related to human resources operations and administrative processes.
• Assists with researching and resolving routine personnel and payroll inquiries and escalates complex matters to appropriate Human Resources staff.

Requirements

• High school diploma and two (2) years of experience in area of responsibility.
• Higher education or academic support services preferred.

Qualifications

• Ability to work flexible hours as needed.
• Travel to FIU Campus.

Benefits

Not specified.

Pay

$35,000 - $42,000

Schedule

Begin time: 8:30 AM
End time: 5:00 PM