HR Assistant

About the Role

The Human Resources Assistant provides administrative and operational support across multiple HR functions, including recruiting coordination, onboarding support, training administration, and general HR operations. This role is critical in ensuring timely candidate communication, efficient interview scheduling, and accurate maintenance of training records and HR documentation.

Responsibilities

• Learning & Development Support:
  • Assisting the Training & Development Coordinator in maintaining training matrices and records.
  • Ensuring training documentation is accurate, current, and properly filed.
  • Supporting the administration and tracking of employee training programs.
  • Assisting with audit readiness related to training compliance.
• General HR Support:
  • Providing administrative support to the HR Manager as needed.
  • Assisting with onboarding processes, including new hire paperwork and orientation coordination.
  • Maintaining employee files and ensuring compliance with company policies and legal requirements.
  • Supporting HR initiatives, projects, and reporting as assigned.
  • Performing other duties as assigned to support the needs of the business.
• Compliance & Recordkeeping:
  • Maintaining confidentiality of sensitive employee and candidate information at all times.
  • Ensuring accurate documentation and adherence to HR policies and procedures.
  • Supporting compliance with federal, state, and company regulations.
• Office Administration Coverage:
  • Serving as backup for the Office Administrator during absences.
  • Checking in visitors professionally and managing guest access.
  • Organizing conference room schedules and ensuring availability for meetings.
  • Ordering lunch or catering for team meetings or events as needed.
  • Assisting with general office coordination and administrative tasks.
• Employee Programs & Culture:
  • Assisting with planning employee engagement activities, recognition events, and other culture-building initiatives.

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Human Resources or related field preferred.
• 1–3 years of administrative or HR support experience preferred.

Skills

• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Ability to handle sensitive information with discretion and professionalism.
• Experience supporting recruitment or scheduling in a fast-paced environment.
• Familiarity with HRIS, ATS, or training management systems.
• Strong attention to detail and accuracy.
• Strong time management and prioritization skills.
• Professional communication and interpersonal skills.
• Comfortable working independently and as part of a team.
• Able to adapt and willing to support multiple HR functions.

Physical Requirements

• Prolonged periods sitting at a desk, phone use, and working on a computer.
• Must be able to lift/move up to 15 pounds at times.

Benefits

• Competitive Base
• Medical/Dental/Vision insurance on day 1 of employment
• Health Saving Account (HSA) with Employer contribution
• Employee Assistance Program
• 401(k) retirement plan and match program
• Long Term Disability (Employer Paid)
• Short Term Disability (Employer Paid)
• Paid Time Off (eligible after 90 days of employment)
• Sick Leave (eligible after 90 days of employment)
• Company Paid Holidays

Location: San Marcos, TX

About Noveon Magnetics

At Noveon Magnetics, we’re reimagining the rare earth magnet industry and changing the way we electrify the world. We’re a fast-growing, diverse team of scientists, engineers, entrepreneurs, and innovators from across the globe united by a shared mission to support the commercialization of our magnet manufacturing technology and forge a new path toward resource efficiency, resource independence, and a low-carbon economy. As the only U.S. manufacturer of permanent rare earth magnets essential to a range of technologies that rely on an electric motor—from electric vehicles to medical devices to aerospace and defense systems to clean energy—we’re ushering in an electric future that is 100% Made in America. All our operations, from R&D through production, assembly, and delivery, are conducted out of our state-of-the-art manufacturing center in San Marcos, Texas.

Noveon Magnetics is an Equal Opportunity Employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, national origin, citizenship, ancestry, religion, creed, sex, sexual orientation, gender identity, age, disability, veteran or military status, or any other basis prohibited by law.