HR Assistant

Careerscape is recruiting on behalf of a fast-growing distributed SaaS company for a Remote HR Assistant. This role supports onboarding coordination and HRIS data entry, offering broad exposure across the employee lifecycle while working closely with HR, IT, and hiring managers in a remote-first, people-focused culture.

About the role

Day to day, you will keep new hire paperwork moving, ensure HRIS records are accurate and current, and act as a friendly first point of contact for employees navigating onboarding questions. This role suits someone who is detail-oriented, comfortable juggling multiple checklists, and energized by helping people feel welcomed and set up for success from day one.

Responsibilities

• Coordinate end-to-end onboarding logistics for new hires including offer letters, paperwork, and welcome communications
• Enter and maintain accurate employee data in the HRIS system
• Track onboarding milestones and follow up with new hires and hiring managers to keep timelines on schedule
• Process background checks, I-9 verification, and other pre-employment compliance steps
• Respond to employee questions about onboarding, benefits enrollment, and company policies
• Assist with scheduling orientation sessions and new hire training
• Maintain organized digital personnel files in compliance with company and legal recordkeeping requirements
• Support HR team with reporting, audits, and data cleanup projects within the HRIS
• Help coordinate offboarding tasks including exit paperwork and system deactivations
• Assist with ad hoc HR administrative projects as needed

Requirements

• 1 to 3 years of experience in an HR, onboarding, or administrative support role
• Hands-on experience with an HRIS platform such as Workday, BambooHR, ADP, or similar
• Strong attention to detail and comfort with high-volume data entry
• Excellent written and verbal communication skills
• Ability to handle confidential employee information with discretion
• Strong organizational skills and ability to manage multiple onboarding timelines at once
• Proficiency with Microsoft Office or Google Workspace
• Comfortable working independently in a fully remote, distributed team environment
• Associate degree or equivalent experience preferred; HR certification a plus

Pay

The salary range for this role is $55,000 - $65,000 per year, based on experience and qualifications.

Benefits

• Medical, dental, and vision insurance
• 401k plan with company match
• Generous paid time off and paid holidays
• Fully remote work with flexible scheduling
• Home office stipend for remote work setup
• Paid parental leave
• Professional development and HR certification support
• Employee assistance program
• Virtual team building and company off-sites
• Company-paid life and disability insurance