HR Assistant

About the role

The HR Assistant supports a wide range of human resources functions, including recruiting, onboarding, records management, leave administration, and compliance. This role provides hands-on exposure to core HR processes and offers a strong growth opportunity for someone early in their HR career who wants to develop toward a generalist-level skillset. The HR Assistant works closely with employees and leaders, ensuring accurate documentation, timely communication, and a professional, confidential HR experience.

Responsibilities

• Coordinate recruiting activities by posting job openings, scheduling interviews, and managing candidate communications to ensure a smooth hiring process.
• Assist with onboarding activities, including preparing new hire paperwork, coordinating background checks and screenings, scheduling orientation, and ensuring all required documentation is completed accurately and on time.
• Maintain employee personnel files and HR records, ensuring confidentiality, organization, and data accuracy.
• Support employee leave administration by tracking leave requests, maintaining required documentation, and coordinating with employees and supervisors for programs such as FMLA and PFML.
• Support Labor & Industries (L&I) administration, including workers' compensation claims, Stay at Work program participation, Retro program documentation, and OSHA 300 recordkeeping.
• Administer employee training records and maintain documentation within the company's Quality Management System (QT9).
• Support employee performance review processes and assist with other HR initiatives as needed.
• Prepare HR reports, documentation, and compliance records as requested by leadership or HR team members.
• Maintain strict confidentiality of employee information, personnel records, and sensitive HR or financial data.
• Provide front desk and HR support by delivering professional customer service to employees, applicants, and visitors.
• Perform data entry and file management tasks to keep HR information organized, accurate, and up to date.

Requirements

• 1–3 years of HR exposure or experience providing HR support or administration.
• Minimum of three years of experience in Human Resources, Administration, or a related field.
• Customer service skills with the ability to interact professionally with employees and visitors.
• Front desk administration or reception experience, or similar experience in a customer-facing role.
• HR support and HR administration experience, including familiarity with recruiting, onboarding, personnel records, or HR administrative processes and employment practices.
• Excellent written and verbal communication skills, with the ability to interact professionally with employees at all levels.
• Proficiency in Microsoft Excel, including working with spreadsheets and HR-related data.
• Proficiency in Microsoft Office Suite, including Word and Outlook.
• Strong data entry skills with high accuracy and attention to detail.
• File management skills to organize and maintain personnel and HR records.
• Ability to handle confidential employee and financial information with discretion.
• Strong organizational skills with the ability to prioritize and manage multiple tasks effectively.
• Self-motivation with the ability to adapt and work independently while meeting deadlines.
• High school diploma or GED.

Additional Skills & Qualifications

• Associate or Bachelor's degree in Human Resources, Business Administration, or a related field is a plus.
• Previous front desk, reception, or customer service experience is preferred.
• Working knowledge of recruiting, onboarding, personnel records, HR administrative processes, and employment practices.
• Familiarity or exposure to leave administration programs such as FMLA and PFML is preferred.
• Familiarity or exposure to Labor & Industries (Workman's Compensation) processes is preferred.
• Experience with HRIS, payroll, or accounting systems is a plus.
• Experience maintaining training records within a Quality Management System (such as QT9) is a plus.
• Strong attention to detail with the ability to maintain accurate records and documentation.
• Exceptional interpersonal skills with the ability to build positive working relationships across the organization.
• Ability to remain flexible and responsive in a dynamic work environment while supporting multiple HR initiatives.

Work Environment

This position is fully onsite at a facility located on E. Appleway Ave. in Liberty Lake, WA. The role follows a standard daytime schedule with some flexibility; preferred coverage is approximately 7:30 a.m. to 4:00 p.m., with potential alternatives such as 7:00 a.m. to 3:30 p.m., 8:00 a.m. to 4:30 p.m., or 8:30 a.m. to 5:00 p.m., depending on business needs. The HR Assistant works in an office environment that involves regular use of computers, Microsoft Office applications (Excel, Word, Outlook), HR systems, and electronic filing tools. The position supports both front desk and HR functions, requiring a professional presence and consistent in-person interaction with employees, candidates, and visitors. The work environment emphasizes confidentiality, accuracy, and a supportive culture where individuals early in their HR careers can receive hands-on training and grow toward a generalist-level skillset.

Pay

$22.00 - $26.00/hr. Individual compensation offered within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Benefits

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include: Medical, dental & vision; Critical Illness, Accident, and Hospital; 401(k) Retirement Plan (Pre-tax and Roth post-tax contributions available); Life Insurance (Voluntary Life & AD&D for the employee and dependents); Short and long-term disability; Health Spending Account (HSA); Transportation benefits; Employee Assistance Program; Time Off/Leave (PTO, Vacation or Sick Leave).

Schedule

This is a Contract to Hire position. Standard daytime schedule with flexibility; preferred coverage is approximately 7:30 a.m. to 4:00 p.m., with potential alternatives such as 7:00 a.m. to 3:30 p.m., 8:00 a.m. to 4:30 p.m., or 8:30 a.m. to 5:00 p.m., depending on business needs.