HR Assistant

About the role

AST SpaceMobile is building the first and only global cellular broadband network in space to operate directly with standard, unmodified mobile devices based on our extensive IP and patent portfolio and designed for both commercial and government applications. Our engineers and space scientists are on a mission to eliminate the connectivity gaps faced by today's five billion mobile subscribers and finally bring broadband to the billions who remain unconnected.

AST SpaceMobile is seeking a highly organized and detail-oriented HR Assistant to support daily Human Resources operations at our Midland, Texas manufacturing facilities. This position will play a key role in employee onboarding, HR administration, recruiting coordination, community engagement activities, and employee events. The ideal candidate will have a minimum of one year of Human Resources experience, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Upload and maintain employee data for new employee setup, including contracted employees.
• Process employee change requests, including status changes, transfers, organizational updates, and employee information updates.
• Maintain personnel files and ensure employee records are accurate and up to date.
• Assist with HRIS data entry, audits, and recordkeeping.
• Prepare employment verification letters and other routine HR correspondence.
• Maintain confidentiality of employee information and company records.
• Assist employees with basic HR-related questions and direct inquiries to appropriate HR personnel.
• Coordinate interview schedules between candidates, hiring managers, and Talent Acquisition.
• Schedule conference rooms, Teams meetings, and interview panels.
• Assist with candidate travel arrangements, including airport transportation and lodging when required.
• Support recruiting events, job fairs, and career outreach initiatives.
• Assist with new employee orientation and onboarding activities.
• Prepare onboarding materials and ensure required documentation is completed.
• Coordinate badge requests, workstation readiness, and onboarding schedules.
• Track completion of new hire paperwork and compliance requirements.
• Assist with planning and scheduling employee luncheons, recognition events, and company celebrations.
• Coordinate community involvement activities and volunteer events.
• Support employee engagement initiatives and wellness programs.
• Assist in communication and promotion of company events.
• Assist with tracking attendance, employee acknowledgments, and required training records.
• Prepare reports, spreadsheets, and presentations as requested.
• Support HR projects and initiatives as assigned.
• Perform other administrative and HR-related duties as assigned.

Qualifications

• Minimum of 1 year of Human Resources experience required.
• High School Diploma or GED required.
• Associate's Degree in Human Resources, Business Administration, or related field preferred.
• Experience supporting employee onboarding, recruiting, or HR administration preferred.
• Knowledge of HR confidentiality and professional workplace practices.
• Strong proficiency in Microsoft Office (Excel, Word, Outlook, PowerPoint).
• Experience with HRIS systems preferred.

Skills & Competencies

• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Strong attention to detail and accuracy.
• Ability to prioritize multiple assignments in a fast-paced environment.
• Customer-service oriented with a professional demeanor.
• Ability to work independently and as part of a team.

Work Environment

• Onsite position located in Midland, Texas.
• Manufacturing and office environment.
• Occasional travel between AST SpaceMobile facilities in Midland may be required.

Physical Requirements

• Ability to work in a standard office environment and use a computer for extended periods.
• Ability to sit, stand, walk, bend, and occasionally lift up to 15 pounds.
• May be required to move materials for onboarding events or employee activities.
• Ability to communicate effectively with employees, candidates, and visitors.