HR Administrator

About the role

The HR Administrator provides administrative and project support to the Human Resources Department and assists with employee inquiries. This role reports to the Assistant Director, Employee Relations.

Responsibilities

• Manage Learning to Work (LTW) onboarding by ensuring completion and accuracy of all incoming information via Clear Co; process LTW new hire, rehire and terminations; serve as the main point of contact to Internship Coordinators
• Schedule candidates for required pre-employment clearances and monitor clearance databases to ensure candidates are fully cleared prior to the start of employment
• Prepare monthly clearance reports and maintain various funder and/or government clearance databases; enter clearance information in ADP system
• Process monthly ADP reports for Medicaid, SSDI, SOR and PETS review
• Review monthly professional licenses for expiration dates and follow up as necessary
• Review out-of-state residency in the past five years for residential program hires/rehire and transfers; process necessary out-of-state forms required under The Family First Prevention Services Act
• Assist with reconciling credit card statements for the Finance Department
• Provide backup coverage for HRIS Analyst
• Provide lunch coverage for the reception desk once per week
• Assist with agency audits by preparing personnel files and ensure all necessary documents are on hand
• Schedule annual TB/Medical clearances based on program requirements
• Provide administrative and project support to the Human Resources Department, including creating GSS Employment ID’s, photocopying, data-entry, distribution of departmental mail, placing orders and verifying I9 documentation
• Act as liaison to Facilities, Purchasing and IT departments regarding equipment, repairs and supply order purchases
• Perform other duties as assigned

Qualifications

• Bachelor’s degree preferred; High School Diploma required
• Prior Human Resources experience required
• Knowledge of ADP and Clear Co is preferred
• Proficiency in Microsoft Word, Excel and PowerPoint
• Excellent spelling and grammar skills; familiarity with business protocols
• Attention to detail and outstanding organization skills
• Strong interpersonal skills
• Customer service sensibility
• Versatility to handle varied workload and competing demands